05/13/86 Board of Public Works Minutes

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Im REGULAR MEETING MAY 13, 1986 ACCEPT AND APPROVE WATER EASEMENT Mr. Leszczynski advised that due to the relocation of a water main on Dr. John F. Harrington's property, Dr. Harrington has submitted a Water Easement for a part of the southeast quarter of Section 12, T. 37 N., R. 2 E., City of South Bend, St. Joseph County, which is also a part of the Recorded Plat of "River Bend Addition." Upon a motion made by Mr. Vance, seconded by Ms. Barnard and carried, the above referred to Water Easement was accepted and approved. APPROVE AGREEMENT FOR SECRETARIAL SERVICES (CODE ENFORCEMENT HEARING OFFICER) Mr. Vance advised that the above referred Agreement submitted to the Board for approval is between the City of South Bend and Charles S. Attorney, Attorney at Law, 110 South Taylor Street, South Bend, who is employed by the City as Code Enforcement Hearing Officer. Mr. Vance clarified that the Code Enforcement Hearing Officer is independent of the Department of Code Enforcement. Until recently, the office of the Hearing Officer was located on the 7th floor of the County -City building. However, due to the fact that the County has indicated that they are in need of the space occupied by the Hearing Officer, the City was asked to vacate that space. Therefore, in a review of that situation it was determined that an agreement would be arranged with Mr. Leone and his private legal practice that would reimburse him for . secretarial assistance in his office that relates solely to Code Enforcement hearing operations. The cost will be same as previously paid a secretary on the City payroll who is no longer employed in that capacity. The Agreement indicates that beginning on the 21st day of May, 1986, the City will pay to Mr. Leone bi-weekly on regular City paydays, the sum of two hundred seventy-seven dollars and twenty-seven cents (277.27) for secretarial services, including Social Security for secretarial services performed exclusively in conjunction with his duties as Hearing Officer for the City of South Bend. In response to Ms. Barnard's inquiry, Mr. Vance confirmed that the amount indicated above was the same amount that had been budgeted for secretarial services. Mr. Vance stated that the above referred to arrangement would actually save the City money due to the fact that the City will not have to contribute to PERF and provide health insurance coverage for this employee. It was noted that the Agreement shall be in force and effect through December 31, 1986 and may be renewed for additional periods of one (1) year by mutual agreement of the parties. Upon a motion made by Mr. Leszczynski, seconded by Ms. Barnard and carried, the Agreement as submitted was approved and executed. AWARD BIDS AND APPROVE CONSTRUCTION CONTRACTS: - UPlUnTY nPTITV rnATrVVTV DA1TG'MVATT DUDATDC nVn TVnM - COVELESKI REGIONAL STADIUM EXCAVATION PROJECT In a letter to the Board, Mr. Neil A. Shanahan, Manager, Bureau of Public Construction, recommended that the Board accept the low bid of L.L. Geans & Sons, Inc., 1721 North Home Street, Mishawaka, Indiana in the amount of $102,407.00 for the Bendix Drive Concrete Pavement Repairs Project. It was noted that bids for this project were opened by the Board on May 6, 1986. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski seconded by Mr. 1 1