09222016 Agenda Review Session - Laserfiche WebLink

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AGENDA REVIEW SESSION SEPTEMBER 22 2016 298 - Resolution No. 44-2016 — Parking Garage Transfer, Assignment; and Agency Agreement Attorney Benjamin Dougherty stated this resolution covers the ownership and management of the parking garages. He noted first it accepts the warranty deed for the Wayne St. garage from the Redevelopment Commission; secondly it provides for the Redevelopment Commission's assignment to the Board of Works of certain agreements pertaining to the Leighton and Wayne Street garages; and thirdly it facilitates turning management of the garages over to the Park Department. - Agency Agreement— South Rend Board of Park Commissioners Attorney Dougherty stated the title of this item needs some correction on the agenda. He — explained the day to day garage operations are being transferred to the South Bend Parks Department but any event relating to the garages or use of the existing business properties located within the garages, will come through the Board of Public Works for approval instead of the Redevelopment Commission. Attorney Dougherty stated a new lease or amendment for any retail space will still runthrough the Division of Community Investment, but come to the Board of Works for approval instead of the Redevelopment Commission. - Change Order and Project Completion Affidavit — Wastewater Treatment Plant Belt Filter Press Rehabilitation Mr. Jacob Klosinski, Wastewater, explained this decrease is due to an allowance in the bid specs that was not used. - Amendment to Professional Services Agreement - Greeley and Hansen, LLC Mr. Klosinski stated this reduction is due to a modified scope of work. - Change Orders: o Century Center Electrical Distribution Upgrades Mr. Rich Estes, Engineering, stated this is for repair work for a switch gear panel that was discovered when the panel was opened. c Marriott Hotel Site Development at Hall of Fame Mr. Estes stated this was due to the site clearing being underestimated. c One -Way to Two Way -Conversion Mr. Toy Villa, Engineering, stated this increase is for signal controller upgrades on the south side of Michigan Street at Chippewa. o One -Way to Two -Way Conversion Mr. Villa stated this is for signal controllers and upgrades at various locations. o One -Way to Two Way Conversion Mr. Villa stated this increase is for milling and resurfacing of Michigan St. from Ewing St. to Sample St. Amendment to Professional Services Agreement— Dale Clingerman Mr. Villa stated he brought an amendment to the last Board meeting to increase the cost for this agreement, but forgot to include a time extension. He noted Mr. Clingerman can't work until the Board approves the time extension also. - Request to Advertise — 2016 Parking Garage Improvements Mr. Rich Estes, Engineering, stated this is for the parking garage elevators. - Title Sheet, Consent to Annexation, and Letter of Credit— Bradford Shores, Section 3 Mr. Estes stated these are all related to a subdivision continuing their improvements after the developer went bankrupt. He noted there is still to come a water and sewer agreement. Mr. Corbitt Kerr, Engineering, stated they are working on the agreement and hoping to add it to the agenda for Tuesday but if it doesn't get done, they will pull these items and wait to do them all together. - Matching Grant Agreement — INDOT Mr. Roger Nawrot, Engineering, stated any money not used from this grant has to be returned to INDOT. - Traffic Revision — All Way Stop Configuration at Niles Ave., Howard St., and North Shore Drive Intersection _ Mr. Kerr stated after review of traffic counts, it showed these additional signs were warranted. He noted several residents asked to keep the signs aftertemporary ones were installed. Professional Services Agreement— McCormick Engineering, LLC Mr. Kerr stated these drainage improvements at Bowen Street are to alleviate any potential flooding issues around Martins Supermarket He noted it will likely not solve their problem totally, but will remove any liability on the city by addressing any potential issues on their part, - Resolution No. 47-2016 Mr. Michael Schmidt stated this transfer resolution is for the transfer of guns to the Police Department from the Park Department for some Segway's for the Park Department from the Police Department.