03/24/87 Board of Public Works Minutes

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REGULAR MEETING MARCH 24, 1987 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, March 24, 1987, by President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Mr. Michael L. Vance was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE AGREEMENT - NCR CORPORATION (COMPUTER AIDED DISPATCH SYSTEM) Mr. Leszczynski advised that the Agreement submitted to the Board today in the amount of $693,527.00 between the City and the NCR Corporation is the result of the conclusion of negotiations relating to the bid award of September 9, 1986 to the NCR Corporation for a computer aided dispatch system. Mr. Leszczynski further advised that the system to be utilized is capable of handling county -wide dispatch. In response to questions from the news media, Mr. Leszczynski stated that the basic equipment will be delivered in three (3) months, with the complete system in place by the end of the year. He also stated that when the communications center was built it was anticipated that this type of CAD system would be utilized at some time in the future and equipment was purchased accordingly. Therefore, as a result, a savings in the contract amount can be realized at this time. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. AWARD BID - DUPLICATING EQUIPMENT FOR CITY OF SOUTH BEND PRINT SHOP In a letter to the Board, Mr. Michael L. Vance, Director, Administration and Finance, recommended that the Board award the bid of AM Multigraphics, 5922 West 71st Street, Indianapolis, Indiana, at a net cost of $40,484.10 as follows: Duplicator $11,795.00 Platemaker (Master) $11,455.55 Collator $17,233.55 Mr. Vance stated that this bid compares favorably to the bid submitted by A.B. Dick and Company at a cost of $52,275.00. He additionally stated that the City does not wish to avail itself of the alternate bid offered and would plan to purchase the equipment on the lease purchase option over five (5) years. It was noted that bids for this equipment were opened by the Board on March 17, 1987. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bid awarded. AWARD BID - STREET MATERIALS FOR THE CITY OF SOUTH BEND STREET DEPARTMENT FOR 1987 In a letter to the Board, Mr. William Penn, Director, Division of Transportation, advised that after review of the bids received by the Board on March 17, 1987, for various street materials, it is his recommendation that the following awards be made: Item #1, 2, 3, 4, 5 & 6 Walsh & Kelly Primary Supplier Item #1, 2, 3, 4, 5 & 6 Rieth-Riley Secondary Supplier Item #7 Rieth-Riley Primary Supplier Item #7 Walsh & Kelly Secondary Supplier Item #8, 10 & 13 Levy Co. Primary Supplier Item #10 Vulcan Materials Secondary Supplier Item #9 St. Joseph Materials Primary Supplier Item #9 Vulcan Materials Primary Supplier Item #11 St. Joseph Materials Primary Supplier Item #11 B. Smith Sand/Gravel Secondary Supplier