12/04/89 Board of Public Works Minutes

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357 REGULAR MEETING DECEMBER 4, 1989 Mr. Leszczynski stated that this Supplemental Agreement No. 1 is necessary due to additional services required for the design of a fiber optic communications system for the traffic signal project. In response to questions from the news media, Mr. Leszczynski indicated that this project is one-half (1/2) completed. He also noted that this Supplemental Agreement adds -- $8,000.00 to the original Agreement. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Supplemental Agreement as submitted was approved and executed. In further response to questions from the news media, Mr. Leszczynski noted that the new Contract amount, including the $8,000.00 increase as described above, is $112,550.00. He also noted that this additional cost is due to the City's decision to look at fiber optics. Mr. Leszczynski stated that the design phase of this project should take approximately two (2) to three (3) years and that the project could be bid in about two (2) years. He further noted that some present signal parts will need to be replaced while some may be salvaged. APPROVE AMENDMENT NO. 4 - COMBINED SEWER OVERFLOW STUDY (LAWSON- FISHER ASSOCIATES) Mr. Leszczynski advised that Lawson -Fisher Associates, 525 West Washington Street, South Bend, Indiana, has submitted Amendment No. 4 to an original Agreement approved on September 6, 1988. The Amendment indicates an increased cost of $64,000.00 due to extra and additional work required for this project thereby making the new Contract amount $278,170.00. Mr. Leszczynski noted that the scope of work on this project has changed in that there is more work involved than realized when the original Contract was approved. He noted that additional work is being done in CSO's, plans, reporting and field inspections. In response to questions from the news media inquiring whether Lawson -Fisher Associates underestimated the original cost of this project, Mr. Leszczynski advised that the City changed the scope in that it is requiring additional information and that is why the Amendment is being submitted at this time. Therefore, Ms. Humphreys made a motion that Amendment No. 4 as submitted be approved. Mrs. DeClercq seconded the motion which carried. In further response to questions from the news media, Mr. Leszczynski noted that Lawson -Fisher has been working on this project for one and one-half (1 1/2) years and the project should be completed in approximately six (6) months. APPROVE AMENDED IRREVOCABLE STANDBY LETTERS OF CREDIT - CROSS CREEK PHASES I & II Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, submitted the following two (2) Amended Irrevocable Standby Letters of Credit for Cross Creek, Inc. and recommended approval: 1. AMENDED IRREVOCABLE STANDBY LETTER OF CREDIT NO. 5-8702 Amount: $39,115.00 Expiration: November 16, 1990 Drawn Under: Trustcorp Bank For the Account of: Cross Creek, Inc. (Phase II) 828 E. Jefferson Blvd. South Bend, Indiana Work to be completed: Sidewalks and asphalt surface.