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334 <br />REGULAR MEETING <br />OCTOBER 15, 1990 <br />National Mill Supply building located at 1045 West Sample Street <br />for use by the City's Equipment Services Division thereby <br />centralizing the maintenance of all City vehicles. <br />The Agreement indicates that the Engineer's fee for basic <br />services as set forth in Exhibit A of the Agreement shall not <br />exceed seventy-three thousand six hundred dollars ($73,600.00) <br />unless additional services are authorized. Ms. Humphreys advised <br />that it is anticipated that bids for the renovation of the <br />building will be sought in November with funding provided through <br />a lease -purchase agreement. Ms. Humphreys therefore made a <br />motion that the Agreement as submitted be approved and executed. <br />Mrs. DeClercq seconded the motion which carried. <br />APPROVE LETTER OF PROPOSAL/AGREEMENT - SITE SCAPES - PROFESSIONAL <br />SERVICES FOR LANDSCAPE MASTER PLAN - PHASE ONE DEVELOPMENT - <br />DIVISION OF ENVIRONMENTAL SERVICES <br />Mr. Leszczynski advised that Mr. John J. Dillon, Director, <br />Environmental Services, has recommended that the City enter into <br />a Contract with SiteScapes for the design and inspection of site <br />improvements at the Division of Environmental Services. The <br />Letter of Proposal/Agreement from SiteScapes, P.O. Box 1761, <br />Mishawaka, Indiana, for professional services for Landscape <br />Master Plan - Phase One Development, indicates a fee of nine <br />thousand four hundred dollars ($9,400.00) plus reimbursable <br />expenses. <br />Mr. Dillon informed the Board that he has had conversations with <br />SiteScapes regarding the development of a master plan for the <br />next decade on how the City might landscape the Wastewater <br />Treatment Plant. The Contract submitted today is for Phase I <br />which will be for landscape work in front of the administration <br />building and main building. Mr. Dillon noted that this project <br />will attempt to make the plant more appealing to the public and <br />open the character of the building. He further noted that work <br />will be done in several segments and will be developed to the <br />extent there are funds available. Mr. Dillon noted that these <br />improvements will be paid out of operating expenses and bond <br />funds will not be utilized for this project. <br />Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq <br />and carried, the Letter of Proposal/Agreement was approved and <br />executed. <br />APPROVE AMENDED IRREVOCABLE STANDBY LETTER OF CREDIT - CROSS <br />CREEK, SECTION THREE, PART II <br />Mr. Leszczynski advised that Society Bank, Indiana, P.O. Box 6, <br />South Bend, Indiana, has submitted an Amended Irrevocable Standby <br />Letter of Credit No. S-8812 at the request of and for the account <br />of Cross Creek, Inc., 828 East Jefferson Boulevard, indicating <br />that the expiration date has been changed from September 26, 1990 <br />to September 26, 1991, the amount has been changed from <br />$126,032.00 to $26,480.00 and the statement shall now read that <br />Cross Creek has failed to complete one inch (111) asphalt surface <br />coat, sidewalks at Cross Creek, Section Three, Part II. Mr. <br />Leszczynski noted that the decrease in amount is due to the fact <br />that a number of improvements have been completed. <br />Therefore, Mr. Leszczynski made a motion that the Amended Letter <br />of Credit be accepted and approved. Mrs. DeClercq seconded the <br />motion which carried. <br />APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION <br />AFFIDAVIT - MORRIS CIVIC PARK PROJECT <br />Mr. Leszczynski advised that Ancon Construction Company, Inc., <br />P.O. Box 825, Goshen, Indiana, has submitted Change Order No. <br />(Final) indicating that the Contract amount be increased by <br />1 <br />1 <br />