03/12/90 Board of Public Works Minutes

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REGULAR MEETING MARCH 12, 1990 time the Board is notifying those vendors who submitted a bid and inquiring whether they are willing to extend the time period of their bid to May 1, 1990. A letter to each bidder inquiring of their willingness to extend their bid has been prepared and the letters have been submitted to the Board today for approval and execution. Ms. Humphreys made a motion that the request for bid extension be approved. Mrs. DeClercq seconded the motion which carried. It is noted that the letter to the vendors which was submitted to the Board for approval requests the bidder to advise the Clerk of the Board, in writing, on or prior to March 19, 1990, as to whether or not they are willing to extend the period of time during which their bid, in its entirety and as submitted, remains in effect. APPROVE CONTRACT FOR GAS SERVICE - SLUDGE EQUIPMENT STORAGE BUILDING Mr. Jack Dillon, Director, Division of Environmental Services, submitted to the Board a Contract with Northern Indiana Public Service Company, 307 North Michigan Street, P.O. Box 1355, South Bend, Indiana, to provide services to the Sludge Equipment Storage Building now under construction on 4340 Old Cleveland Road. Mr. Dillon noted that this a standard type of Agreement and stated that any revenues that NIPSCO realizes after the completion of construction would go against cost of construction. He noted that those provisions are noted in the Agreement. Ms. Manier advised that the amount of the Contract is $16,336.00 over a three (3) year period. It is noted that the Contract is a three (3) year Contract with increasing annual minimum payments totaling $16,336.00. These payments are to cover the cost of extending the gas main to the property site. Mrs. DeClercq made a motion that the Contract as submitted be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE COMPLETION AND ACCEPTANCE OF ONE (1) TITRATOR - CONTRACT - I - WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT Mrs. DeClercq advised that submitted to the Board was a letter from Superior Construction Company, Inc., 2045 East Dunes Highway, P.O. Box M-888, Gary, Indiana, which was executed by TenEch Engineering, Inc., and which is being submitted for Board approval and acceptance. The letter confirms completion and acceptance of one (1) titrator, listed on Page DS9-4, less Section 9.1.3 in regards to the Wastewater Treatment Plant Improvements Project. The letter also notes that the warranty period will begin as of February 21, 1990. Ms. Humphreys made a motion that the letter confirming completion and acceptance be approved and executed. Mrs. DeClercq seconded the motion which carried. Mr. Jack Dillon explained to the Board that a titrator is a piece of laboratory equipment used to calibrate an automatic chlorine residue monitor. He noted that a requirement of the City's permit is to reduce chlorine to zero in its discharge. Mr. Dillon advised that the Board will begin to see a number of acceptances as equipment comes onboard over the next couple of months. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fifteen (15) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street,