09/23/91 Board of Public Works Minutes

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REGULAR MEETING SEPTEMBER 23, 1991 South Walnut Street, South Bend, Indiana, be released effective September 23, 1991. Mrs. DeClercq made a motion that the recommendation be accepted and the bond be released. Ms. Humphreys seconded the motion which carried. APPROVE TITLE SHEETS GARDEN APARTMENT COMPLEX (SEWER/WATER) - SEWER MAIN EXTENSION TO FARM BUREAU INSURANCE (SANITARY SEWER) Mr. Leszczynski advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Title Sheets were approved and signed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing one hundred eighteen (118) claims and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR: COMMENTS CONCERNING BID AWARD - FOUR (4) TANDEM AXLE TRUCKS COMPLETE WITH DUMP BODY AND SNOW ATTACHMENTS Mr. Richard Stopczynski, 706 South Sheridan Street, South Bend, Indiana, was present and advised that he would like to address the Board in two (2) capacities, one as an agent for Wise International Trucks, 4849 West Western Avenue, South Bend, Indiana and as a taxpayer of the City of South Bend. Mr. Stopczynski stated that it is not his intent to create animosity but to call attention to what he feels is an injustice as a bidder. He stated that it was their impression that the City, through its management team, intended to acquire the most economical and most efficient equipment possible. The Board's decision to choose the bid of Shamrock Ford, foregoes the specifications for this equipment and it is therefore their assumption that the large trade-in amount allowed by Shamrock was a consideration in choosing that bid. Mr. Stopczynski stated that the problem they see is that Shamrock Ford bid below minimum specifications when Wise International tried to adhere to the specifications and in doing so created a vehicle that was more costly. Should Wise International also have bid below minimum specifications they could have competed with the bid of Shamrock. He stated that the City accepted less than what they had asked for in the specifications and this action is unfair to all bidders. He requested that the Board require a bid process in which if a bidder cannot perform as to the requirements on the minimum standards that they not be considered. He noted that the South Bend Community School Corporation has recently adopted such a policy and it makes bidding more competitive. Mr. Leszczynski inquired of Mr. Stopczynski just what areas he has concerns with and was advised that the bid of Shamrock Ford which the City accepted was under specifications and the truck bid by Wise International met all specifications in the area of engine and etc. Therefore, the truck bid by Wise was more expensive than what they could have bid because their bid met specifications. Mr. Stopczynski stated that they believe the bid should have adhered to the minimum specifications and that it was because of the larger trade-in amount bid by Shamrock Ford that their bid was accepted. Mr. Leszczynski indicated that it was his belief that Mr. Stopczynski has over exaggerated the situation and Mr.