04/08/91 Board of Public Works Minutes

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REGULAR MEETING APRIL 8, 1991 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, April 8, 1991, by Board President John E. Leszczynski. Also present were Board members Mrs. Patricia E. DeClercq and Katherine Humphreys as well as Board Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on April 1, 1991, were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I YOUNG WOMEN'S CHRISTIAN ASSOCIATION WOMEN'S CRISIS SHELTER ACQUISITION ACTIVITY Addendum I indicates that the Contract for this activity shall be extended through August 31, 1991. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Addendum was approved and executed. APPROVE CONSTRUCTION CONTRACT - COMBINED SEWER OVERFLOW BACKWATER GATE REPLACEMENT PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on March 11, 1991, to Haskins, Inc., 2520 Oak Road, Plymouth, Indiana, in the amount of $34,500.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE INDEMNIFICATION AGREEMENTS - ETHNIC FESTIVAL ACTIVITIES Ms. Mikki Dobski, Director, Office of Community Affairs, submitted to the Board Indemnification Agreements for property holders who will be affected by Ethnic Festival activities and requested that the Board sign_ these Agreements indemnifying these owners. It is noted that Ms. Dobski submitted Indemnification. Agreements between the City and the South Bend Community School Corporation, Crowe Chizek and Company, the Holladay Corporation and Teachers Credit Union for use of their property for various activities during the Ethnic Festival on June 29-30, 1991. Mrs. DeClercq made a motion that the Agreements as submitted be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACT AMENDMENT - EDISON ROAD DESIGN Mr. Leszczynski advised that the City asked Ken Herceg & Associates, Inc., 224 West Jefferson Boulevard, Suite 200, South Bend, Indiana, to change the alignment of Edison Road, in conjunction with the widening and reconstruction project, in order to save some trees. Therefore, Mr. Herceg submitted to the Board an Amendment to the Agreement for Professional Services for the Design_ of Edison Road Widening and Reconstruction, which was approved by the Board on December 18, 1989, indicating an increased fee of $9,950.00 for a new contract amount of $145,850.00. Mr. Leszczynski made a 1 1