11/22/93 Board of Public Works Minutes

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REGULAR MEETING NOVEMBER 22, 1993 unspent 1993 Partnership Center funds. Mr. Broden noted that the benefits the City will see as a result of this Agreement are , contained in the Agreement but include periodic financial reports regarding the administration of the funds, a cost savings by being able to make purchases in bulk for all the Centers, the acquisition of future properties that may be utilized as partnership centers and the expertise of the staff of the Corporation. Mr. Caldwell made a motion that this Agreement be approved. Mrs. Manier seconded the motion which carried. APPROVE DOCUMENTS RE: COLLEGE FOOTBALL HALL OF FAME PROJECT: - AGREEMENT FOR STORAGE AND MAINTENANCE OF THE COLLECTION (GATES CHEVROLET) - CONTRACT FOR PROFESSIONAL SERVICES (RICHARD J. WALLS) Mr. Leszczynski advised that the Board is in receipt of an Agreement between the City and Gates Chevrolet Corporation, 401 South Lafayette Boulevard, South Bend, Indiana and a Contract for Professional Services between the City and Richard J. Walls, 1100 Snider Road, Apt. 54, Mason, Ohio, both in regards to the College Football Hall of Fame Project. Mrs. Mikki Dobski Shidler, Project Manager, Hall of Fame Project, was present and addressed the Board concerning these two (2) documents. Mrs. Shidler stated that in the next few weeks the City will be completing the move of the college football collection from Kings Island, Ohio to the City of South Bend. The Agreement for Storage and Maintenance of the Collection is with Gates Chevrolet Corporation to manage the collection for storage purposes and to maintain the collection in as close to museum quality condition as possible. Gates will maintain the collection during construction of the Hall of Fame until the City is able to move the collection into the new facility. Mrs. Shidler informed members of the Board that the Contract for Professional Services with Mr. Richard J. Walls is for consulting services. Mrs. Shidler noted that one of the things that the City has not done is hire staff, such as a curator, for the Hall of Fame. Mr. Walls has been with the Hall of Fame in Kings Island, Ohio, and he is going to provide that connection to the City. Mr. Walls will be with the project through construction and will work with the exhibitry and audio visuals. Mr. Walls will also be responsible for the transfer of 16mm film to video so they can be utilized without damage to the original film. He will also work with the design consultants on the project and handle inventory and cataloging of the collection. In conclusion Mrs. Shidler noted that this Contract is in lieu of the City hiring staff at this time for the project. She also noted that the costs for the above services will be reimbursed, through Agreement, by the National Football Foundation. She noted that these are pre -opening expenses and will be reimbursed as operating funds. Mr. Leszczynski made a motion that the Agreement with Gates Chevrolet Corporation for the Storage and Maintenance of the Collection be approved and executed. Mr. Caldwell seconded the motion which carried. Additionally, Mrs. Manier made a motion that the Contract for Professional Services with Mr. Richard J. Walls be approved.