10/11/93 Board of Public Works Minutes

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344, REGULAR MEETING OCTOBER 11, 1993 It was noted that temporary office space is required for the office of the City Clerk currently housed on the 4th floor of the County -City Building. Due to unsafe working conditions in the current offices on the fourth floor, the employees of the City Clerk's office are being temporarily relocated to the office space in the Trigon Building. Board Attorney Mary Mueller informed members of the Board that this lease is for a three (3) month period with an option for a three (3) month extension. The rent for this office space is $933.33 per month. Mrs. Manier made a motion that the Board declare that an emergency exists in that temporary office space is required for the office of the City Clerk. Mr. Caldwell seconded the motion which carried. Further, Mr. Caldwell made a motion that the Letter of Agreement for the lease of office space in the Trigon Building for the office of the City Clerk be approved and executed. Mrs. Manier seconded the motion which carried. ADOPT RESOLUTION NO. 39-1993 - TRADE-IN OF OBSOLETE VEHICLE Fire Chief Luther Taylor advised the Board that he requests that the Board declare obsolete a 1986 Chevrolet which will be traded in to Eby Ford of Goshen, Indiana, for one (1) 1992 Ford Tempo. Board Attorney Mary Mueller reminded members of the Board that Eby Ford was the successful bidder in 1993 for program vehicles to be purchased by the City. The amount of this vehicle is $8,026.00 and Eby Ford has offered a trade allowance on the obsolete vehicle of $800.00 for a total price of $7,226.00. Therefore, Mr. Leszczynski made a motion that the appropriate Resolution which has been prepared be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 39-1993 was adopted: RESOLUTION NO. 39-1993 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded for property of a similar nature: ONE (1) 1986 CHEVROLET - VIN. ##1G1JC69PXGJ261969 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be purchased with the above -described property being traded -in for the following property: ONE (1) 1992 FORD TEMPO GL 4 DOOR VIN. ##2FAPP36XXNB200508 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for