06/21/93 Board of Public Works MInutes

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2v4 s x REGULAR MEETING JUNE 21, 1993 AAA Credit Union entrance onto Bendix. Green Street is the AAA - Credit Union southern boundary and more and more traffic is using the entrance on Green Street which is vary narrow. The alley approach at this spot is ineffective and the Credit Union would like to widen and relocate the approach. Mr. Littrell advised members of the Board that to make a safer situation, it is the recommendation of the Engineering Department to vacate the alley but to allow public access use to let people in and out. Mrs. Mueller stated that she has two (2) problems with this Vacation Petition. First, the way the ordinance which has been submitted is written, it does not indicate that AAA Credit Union will provide an Easement. If the vacation was granted, the AAA Credit Union could put up a fence and close the alley. The ordinance is defective and the AAA Credit Union needs to more fully describe their intention in the ordinance. Secondly, to allow the vacation of property essentially still required for public use is a vacation but not a vacation. Mrs. Mueller informed members of the Board that she was involved in a meeting recently with members of the Common Council and their attorney regarding this type of situation. Mrs. Mueller indicated that perhaps the AAA Credit Union could move their entrance and still maintain the use of the alley. Mr. Littrell noted that there are screening requirements as well concerns regarding ingress/egress from the alley which require the Traffic Engineer's approval. The screening is an Area Plan Commission requirement which could be stumbling block in this matter. It was noted that there are some businesses and residences that utilize this alley. In conclusion, Mrs. Mueller noted that the Vacation Petition cannot be recommended for approval in its present form. She noted that the Petitioner should be given the opportunity to amend the ordinance and perhaps a meeting should be arranged with the Petitioner and representatives from the Common Council to determine if the Common Council will go along with a Vacation petition under these circumstances. Therefore, Mr. Caldwell made a motion that the Board's recommendation concerning this Vacation Petition be tabled at this time. Mrs. Mueller seconded the motion which carried. In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested, on behalf of the Department of Environmental Services, that the Board advertise for the receipt of bids for the above referred to project. Mr. Littrell noted that plans and specifications for this project have been completed by the consultant engineer, Triad Engineering, and have been reviewed by the Legal Department. Therefore, Mrs. Mueller made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF ST. MARY OF THE ASSUMPTION CHURCH TO CLOSE A PORTION OF ASSUMPTION DRIVE IN CONJUNCTION WITH ANNUAL PARISH FESTIVAL - AUGUST 15, 1993 In a letter to the Board, Father John F. Pfister, Pastor, St. Mary of the Assumption Church, 3501 South Locust Road, South 1 1