06/21/93 Board of Public Works MInutes

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REGULAR MEETING JUNE 21. 1993 Denver, CO, has identified a significant omission in their bid and has requested to withdraw their bid. It has been determined and is being recommended that the Board accept the request of Topro, Inc., to withdraw. Also recommended is the award of the bid to the next lowest bidder, Koontz -Wagner Electric Company, Inc., 3801 Voorde Drive, South Bend, Indiana, in the amount of $1,098,137.00, subject to Article 23 of the Instructions to Bidders commencing on June 21, 1993. Board Attorney and Member Mary H. Mueller reiterated that Topro Services, Inc., submitted the low bid of $888,000.00 for this project. Topro Services has requested that they be allowed to withdraw their bid because of a computation error in putting their bid together. Mrs. Mueller noted that Topro Services failed to include that portion of the bid associated with a telemetry system in an amount of $162,680.00. The fact that Topro made a mistake is buttressed by the fact that the engineer's estimate for this project is nearly double its initial bid price. Mrs. Mueller noted that under Indiana law if a substantial computation error is made they can be allowed to withdraw their bid and the City can award the next low bid of Koontz -Wagner Electric Company, Inc., in the amount of $1,098,137.00. Therefore, Mrs. Mueller made a motion that the request of Topro Services to withdraw their bid for this project be granted and the next low bid of Koontz -Wagner Electric Company, Inc., be awarded. Mr. Caldwell seconded the motion which carried. RECOMMENDATION TABLED - VACATION PETITION - 1ST N/S ALLEY E. OF NORTH BENDIX DRIVE AND A PORTION OF SAID E/W ALLEY FROM THE R-O-W LINE OF THE 1ST N/S ALLEY W. OF N. BENDIX Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by AAA Federal Credit Union, 1112 North Bendix Drive, P.O. Box 388, South Bend, Indiana, and which indicates Michael C. Murphy, Esquire, Attorney for AAA, Konopa & Murphy, P.O. Box 1438, South Bend, Indiana, as Contact Person, to vacate the following property: The first north/south alley east of N. Bendix Drive from the north right-of-way line of W. Greene Street to the south right-of-way line of the first intersecting east/west alley north of W. Greene Street for a distance of approximately 114 feet and a width of approximately 14 feet; Also, a portion of said east/west alley from the west right-of-way line of the first north/south alley west of North Bendix Drive to the east line of lot 36, Westchester First Unit. Part located in Westchester First Unit in the City of South Bend, Indiana. Board Attorney and Member Mary H. Mueller advised that she has some concerns with the proposed vacation. Mr. Carl P. Littrell, Director, Division of Engineering, was present and informed the Board that the alley to be vacated is in fact included into the parking lot of AAA Federal Credit Union. Mr. Littrell noted that the Credit Union developed that property in the 1960's or 1970's and they paved over the alley and included it into their lot. They have allowed the public to use part of the lot/alley for ingress/egress. Mr. Littrell noted that garbage trucks need to continue to use the alley. Mr. Littrell further informed the Board that because of the South Shore use of the track on Westmore, the South Shore has closed the