05/03/93 Board of Public Works Minutes

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REGULAR MEETING MAY 3,1993 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, May 3, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Mary H. Mueller and Mr. James R. Caldwell present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on April 26, 1993, were approved. APPROVE 1993 SOUTH BEND ETHNIC FESTIVAL SOFT DRINK SPONSORSHIP CONTRACT Mr. Leszczynski advised that submitted to the Board for consideration was a 1993 South Bend Ethnic Festival Soft Drink Sponsorship Contract between the City of South Bend and Pepsi -Cola Bottlers of South Bend, Inc., 1330 South High Street, P.O. Box 1596, South Bend, Indiana. Board Attorney and Member Mary H. Mueller advised that the City has never had this type of arrangement in the past with a soft drink company and it is anticipated that this arrangement will be very beneficial to the Ethnic Festival. Mrs. Mueller noted that the Contract submitted to the Board today designates Pepsi -Cola Bottlers as the exclusive soft drink corporate sponsor for the 1993 and 1994 South Bend Ethnic Festivals and grants them exclusive pouring rights for the entire Festival at any and all booths or tents that service, sell or provide carbonated soft drink beverages. In addition to Pepsi -Cola Ethnic Festival, the City souvenir plastic cup sold fee of three thousand five for 1993 and 1994. providing some advertising for the will receive five cents ($.05) from each at the Festival as well as a sponsorship hundred dollars ($3,500.00) per year Mrs. Mueller made a motion that this Contract be approved and executed. Mr. Caldwell seconded the motion which carried. AWARD BID - ONE (1) COMPACT LOADER Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, recommended that the Board award the low bid of Aggregate Construction Equipment and Supply, 2222 West Washington Street, South Bend, Indiana, in the amount of $34,188.00 for one (1) 1993 Prime Mover LD-50 Compact Loader. It is noted that bids for this equipment were opened by the Board on March 22, 1993. It is further noted that this equipment will be utilized by the Department of Code Enforcement. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. APPROVE CHANGE ORDER NO. 2 - RIVER CROSSING #1 PROJECT Mr. Jack L. Dillon, Director, Division of Environmental Services, submitted to the Board Change Order No. 2 for the above referred to project. This Change Order indicates an increase of $98,621.80 for a new Contract amount of $969,972.86. Mr. Dillon noted that the Change Order reflects changes that were incurred when it was discovered that the original throttle line from Lincolnway East to the headworks of the crossing needed to be replaced. The majority of these costs were easement and dewatering related. Mr. Caldwell ale a motion that this Change Order be approved. Mrs. Mueller seconded the motion which carried.