08/01/94 Board of Public Works Minutes

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REGULAR MEETING AUGUST 1, 1994 QUOTATION: $27,265.00 Note: Specifications imply using new control enclosures on stations 2,3, & 4. If Flow - Technics, Inc. uses existing enclosures, deduct $2,700.00 for a total bid price of $24,565.00. GASVODA & ASSOCIATES, INC. 1530 Huntington Drive Calumet City, Illinois 60409 Quotation was submitted by Mr. J. R. Gasvoda, President. QUOTATION: $22,843.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Quotations were referred to the Division of Engineering and the Division of Environmental Services for review and recommendation. ADOPT RESOLUTION NO. 32-1994 - WRITE OFF OF UNCOLLECTIBLE AMBULANCE SERVICES OUTSTANDING ACCOUNTS Fire Chief Luther Taylor submitted to the Board a Resolution which will write off the ambulance services' outstanding accounts which are considered to be uncollectible for the year 1991. This action will close the books for 1991. Chief Taylor noted that during 1991, the City of South Bend billed a total of $877,563.50 for ambulance services. The total amount to be written off for 1991 is $211,656.24. This results in $665,907.26 in revenue or seventy-six per cent (76%) collection rate for 1991. Chief Taylor stated that keeping in mind that the national average collection for emergency ambulance services is sixty per cent (60%) to sixty-five per cent (65%), he feels that the City's collection rate of seventy-six per cent (76%) shows the effort that is being put into their collections. The procedure for ambulance billing is to turn the account over to a collection agency after one hundred twenty (120) days from the date of service. After the collection agency exhausts every effort to collect these accounts, they are written off. The list attached to the Resolution represents those accounts considered uncollectible. Therefore, Mr. Caldwell made a motion that the Resolution which has been submitted be adopted. Mrs. Manier seconded the motion which carried and the following Resolution No. 32-1994 was adopted: RESOLUTION NO. 32-1994 WHEREAS, the City of South Bend, through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not been paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, the Credit Bureau of South Bend and Mishawaka has made every attempt to collect the aforementioned charges and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and