01/31/94 Board of Public Works Minutes

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07 REGULAR MEETING JANUARY 31, 1994 AWARD BIDS - COMPUTERS AND RELATED EQUIPMENT In a Memorandum to the Board, Mr. Kevin Horton, City Controller, advised that based upon their analysis of the results of the computer bids received on January 4, 1994, he is submitting a list of equipment and vendors recommended for award. Mr. Horton noted that all of the equipment, except for the following, are being awarded to the lowest bidder: 486SX/33 computers 486DX2/66 computers 486DX/25 laptop computers Canon BJ-230 printer , Panasonic KX-P2624 printer The low bidders for the above equipment, L. L. Low & Associates, Inc, 4612 South Main Street, South Bend, Indiana, and Adams Remco, Inc., 2612 Foundation Drive, P.O. Box 3968, South Bend, Indiana were rejected due to the equipment bid not meeting the mandatory specifications in that there were no hard drives included in the quoted computers and the printers did not meet speed specifications. More specifically: 486SX/33 COMPUTERS L. L. Low Associates submitted the low bid for this equipment in the amount of $899.00 for each computer. After checking the specifications for the equipment, it was discovered that the computers did not include the mandatory 5.25" floppy disk drive, the minimum 212 MB hard drive or the 15" color monitor. Low Associates was given the opportunity to provide the City with prices for these items but declined to do so. 486DX2/66 COMPUTERS Low bid submitted by L. L. Low Associates. Bid rejected for same reasons as stated above. 486DX/25 LAPTOP COMPUTERS Low bid submitted by L. L. Low Associates and rejected for same reasons as noted above. The laptop computers bid did not include all the mandatory features required in the specifications. The laptops did not include the additional 4 MB RAM, the Docking Station Ports or the PCMCIA 14.4 send/receive modem. CANON BJ-230 PRINTER The low bid for this printer was submitted by Adams Remco. They submitted a bid for a comparable printer, the IBM Bubble Jet"#4070JJ, which upon review, did not meet the same speed specifications as the Canon BJ-230 printer. The difference in the speed specifications was significant enough to disqualify the bid of Adams Remco. PANASONIC KX-P2624 PRINTER The low bid for this printer was submitted by Adams Remco. They submitted a bid for a comparable printer, the IBM Personal Printer #2390, which upon review, did not meet the same speed specifications as the Panasonic KX-P2624. The difference in the speed specifications was significant enough to disqualify the bid of Adams Remco. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following bids were awarded: 1 1 1