03/04/96 Board of Public Works Minutes

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REGULAR MEETING MARCH 4. 1996 medical monitoring and surveillance and consultation. Mr. Leszczynski stated that the term of this Agreement shall be from February 1, 1996, to January 31, 1999. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AMENDMENT TO AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - LAWSON FISHER - CONTROL, INFORMATION AND COMMUNICATIONS - PHASE II - WWTP - PROJECT NO. 95-55 Mr. Leszczynski stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for professional engineering services in conjunction with the above referred to project. Mr. Leszczynski noted that the Amendment is in the amount of $124,048.00, for construction and inspection on the project. It is to be noted that the original sum of the Agreement, which was approved and executed on March 20, 1995, was $391,271.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Amendment was approved and executed. APPROVE CHANGE ORDER - CENTURY CENTER REMODELING - PROJECT NO. 94-83 Mr. Leszczynski advised that Mr. Joseph Mathews, Mathews-Purucker-Anella, Inc., 218 South Frances Street, South Bend, Indiana, has submitted Change Order No. G-14, on behalf of Reinke Construction Company, 1216 West Sample Street, South Bend, Indiana indicating that the Contract amount be increased $9,006.00 for a new Contract sum including this Change Order in the amount of $2,389,225.55. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE CHANGE ORDERS -_REMOVAL OF UNDERGROUND FUEL STORAGE TANKS - PROJECT NO. 95-73 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the following Change Orders on behalf of Knapp Environmental, 12875 McKinley Highway, Mishawaka, Indiana, and recommended approval: Change Order Amount New Contract Sum Change Order #1 Increase $63,650.00 $102,925.00 Change Order #2 Increase $12,450.00 $110,500.00 Mr. Leszczynski noted that the Change Orders for the above referred to project involved the removal of contaminated soil by leaking underground storage tanks at the Municipal Services Facility. The initial contract amount was $39,275.00. Change Orders No. 1 and No. 2 would increase the contract amount by $63,650.00 and $12,450.00, respectively, for an amended contract amount of $110,500.00. The specifications for the project were based on the projection that there were 200 tons of contaminated soil. As the project progressed, it was discovered that there were in excess of 2,000 tons. The discovery of additional contaminated soils within the purview of what was intended by the unforeseeable circumstances exception to the 20% rule, as set by I.C. 36-1-12-18. A reasonable inquiry to the amount of contaminated soil to be removed at the Municipal Services Facility led the engineers to base the specifications on the removal of 200 tons of soil. There is no change in the actual scope or intent of the contract. The contractor was hired to remove the storage tanks and contaminated soil at MSF. These Change Orders contemplate only the completion of that original task. These Change Orders do not involve work outside of the MSF, nor does it involve any work unrelated to the removal of the underground storage tanks. The circumstances necessitating these Change Orders were reasonably unforeseen by the City of South Bend and its consultant. Since it will be cheaper and more efficient to proceed with this work with Change Orders to the Contractor as opposed to seeking additional bids, it is a permissible exception to I.C. 36-1-12-18. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Change Orders were approved.