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<br />REGULAR MEETING DECEMBER 15 1997
<br />APPROVE CHANGE ORDER - MEGHAN BEELER INDUSTRIAL PARK PROJECT NO. 97-
<br />83
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order
<br />No. 1 on behalf of Youngs Excavating, Inc., 50563 Dusty Trail Court, Granger, Indiana, indicating
<br />that the Contract amount be increased $26,884.00 for a new Contract sum including this Change
<br />Order in the amount of $405,839.12. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell
<br />and carried, the Change Order was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT - ELDER PARKWAY (AMENDMENT)
<br />PROJECT NO. 95-65-1
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project
<br />Completion Affidavit (Amendment) on behalf of Rieth Riley Construction Co., Inc., Post Office Box
<br />1775, South Bend, Indiana, for the above referred to project, indicating a final cost of $1,205,061.40.
<br />Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Project Completion
<br />Affidavit was approved.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT - 1997 CONCRETE PAVEMENT REPAIRS
<br />(AMENDMENT) - PROJECT NO. 97-53
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project
<br />Completion Affidavit (Amendment) on behalf of Rieth Riley Construction Co., Inc., Post Office Box
<br />1775, South Bend, Indiana, for the above referred to project, indicating a final cost of $198,569.97.
<br />Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the Project Completion
<br />Affidavit was approved.
<br />APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT -
<br />WESTSIDE PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 96-45
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order
<br />No. 1 (Final) on behalf of Reinke Construction Corporation, 1216 West Sample, South Bend,
<br />Indiana, indicating that the contract amount be increased $31,784.64 for a new contract sum
<br />including this Change Order in the amount of $103,625.42. This change order represents a total
<br />change of 30.68%. State law precludes the City from approving .change orders that increase the
<br />scope of the project in excess of 20% of the original contract amount unless the expense stems from
<br />circumstances, which could not reasonably have been foreseen and do not increase the scope of the
<br />project. In this instance, there was an error made in planning regrading the concrete quantities.
<br />There was a typographical error in transferring the number for the sidewalk placement from the
<br />engineer's estimate onto the proposal. In addition, the sidewalks had to be raised throughout the
<br />project in order to maintain proper grade. The plans had no item for borrow material. The average
<br />depth of material was at one (1) foot. Also six (6) additional ramps had to be placed in the area.
<br />There were also minor overruns on some of the items that were requested by the City's Planning
<br />Department. The City was unaware of the typographical error and the need for borrow material.
<br />Incorrect specifications, therefore, caused this change order. These circumstances were unforseen
<br />and do not increase the scope of the project. This change order can be approved as permissible under
<br />I.C. 36-1-12-18. Additionally submitted was the Project Completion Affidavit indicating this new
<br />final cost. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, Change Order
<br />No. 1 (Final) and the Project Completion Affidavit were approved.
<br />APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF QUOTATIONS - ONE
<br />(1) MORE OR LESS, FIRE SAFETY HOUSE
<br />In a letter to the Board, Chief Bert Prawat, South Bend Fire Department, requested permission to
<br />advertise for the receipt of quotations for the above referred to equipment. Chief Prawat stated that
<br />funding will be from the Emergency Medical Services' Capital Improvement Fund and from
<br />Firefighters Local #362. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell
<br />and carried, the request to advertise for the receipt of quotations was approved.
<br />APPROVAL OF LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL
<br />SERVICE
<br />Mr. Caldwell stated that the Board is in receipt of a favorable recommendation from the Department
<br />of Code Enforcement for a License Application for a Rubbish and Garbage Removal Service, as
<br />submitted by Mr. Clarence Love, 3206 Revere Place, South Bend, Indiana. In addition, the
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