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465
<br />REGULAR MEETING
<br />NOVEMBER 17, 1997
<br />The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, November
<br />17, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine
<br />Roemer present. Also present was Board Attorney Michelle Engel.
<br />AGENDA ITEM ADDED
<br />Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, a Project Completion
<br />Affidavit was added to the agenda.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the minutes of the
<br />regular meeting of the Board held on November 10, 1997, were approved.
<br />AWARD BID - ONE HUNDRED SEVENTY-FIVE (175) MORE OR LESS RUGGEDIZED LAP
<br />TOP COMPUTERS
<br />Captain Gary Horvath, South Bend Police Department, advised the Board that on November 3, 1997,
<br />bids were received and opened for the above referred to equipment. After reviewing those bids,
<br />Captain Horvath recommends that the Board award the contract to Government Technology
<br />Services, Inc., 4100 Lafayette Center Drive, Chantilly, Virginia in the amount of $657,450.00. Mr.
<br />Horvath stated that LMB Micro computers was actually the lowest bid for a Panasonic CF-25 Laptop
<br />computer, but upon contacting them, it was learned that their bid was for a model that did not include
<br />factory installed anti -glare as the specifications dictated. To include the mandatory anti -glare screen
<br />in LMB's bid, the extra cost according to a LMB representative would be approximately $31,500.00.
<br />GTSI was actually the lowest bidder for specified equipment .
<br />Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded
<br />as outlined above. Mr. Littrell seconded the motion which carried.
<br />AWARD BID - ONE HUNDRED SIXTY (160) MORE OR LESS, COMPUTER MOUNTS
<br />Captain Gary Horvath, South Bend Police Department, advised the Board that on November 3, 1997,
<br />bids were received and opened for the above referred to equipment. After reviewing those bids,
<br />Captain Horvath recommends that the Board award the contract to Steven R. Jenkins Company, 6680
<br />East 21st Street, Indianapolis, Indiana, in the amount of $94,923.00. Captain Horvath stated that
<br />Computer Specialists had submitted a price of $88,640.00 for in -car computer mounts, but these
<br />mounts were for a Amrel Rock Jr. computer only. They also submitted a price of $31,840 for
<br />Panasonic CF-25 mounts without any port/power replication. The bid specifications details that one
<br />of the requirements for a mount is that it comes supplied with an integrated power/port replication
<br />unit. Computer Specialist's bid is not valid because their mount did not have any means to supplying
<br />power or data to the laptop. Tele-rad also submitted a low bid price , but upon further investigation
<br />is was determined that their bid was not for any power or port replication, only the stand in the
<br />mount. In talking to Tele-rad about the lack of port/power replication, they had agreed that they have
<br />not met the specifications and are not compliant.
<br />Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded
<br />as outlined above. Ms. Roemer seconded the motion which carried.
<br />APPROVE CHANGE ORDER - OLIVE ROAD COMMERCE PARK - PROJECT NO. 96-17
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br />No. 1 on behalf of Underground Services, 225 South Lafayette Boulevard, South Bend, Indiana
<br />indicating that the Contract amount be increased $14,710.10 for a new Contract sum including this
<br />Change Order in the amount of $273,998.46. Upon a motion made by Ms. Roemer, seconded by Mr.
<br />Littrell and carried, the Change Order was approved.
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