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<br />REGULAR MEETING
<br />FEBRUARY 24, 1997
<br />The regular meeting of the Board of Public Works was convened at 9:3 5 a.m. on Monday, February
<br />24, 1997, by Board Member James R. Caldwell, with Mr. Carl P. Littrell and Ms. M. Catherine
<br />Roemer present. Also present was Board Attorney Anne Bruneel.
<br />ADD AGENDA ITEM
<br />Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, an agenda item to award
<br />various vehicles was approved.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the minutes of the regular
<br />meeting of the Board held on February 17, 1997, were approved.
<br />AWARD BID - ONE (1) 1997 CROWN VICTORIA
<br />Mr. Matthew L. Chlebowski, Director, Equipment Services, advised the Board that on September
<br />30, 1996, bids were received and opened for Police Patrol Vehicles, and requested permission to
<br />purchase one (1) 1997 Crown Victoria from the low bidder, Jordan Ford Motors, 609 East Jefferson,
<br />South Bend, Indiana. This is an additional unit to the police package awarded on October 7, 1996
<br />and funding will come from the administrative capital motor equipment budget. The total cost of this
<br />purchase is $19,400.00. Therefore, Mr. Caldwell made a motion that the recommendation be
<br />accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried.
<br />AWARD BID - VARIOUS VEHICLES
<br />Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on
<br />February 17, 1997, bids were received and opened for the above referred to vehicles. After reviewing
<br />those bids, Mr. Chlebowski recommends that the Board award the bids as follows:
<br />Two (2) Compact Autos
<br />Gates Chevrolet
<br />$ 12,385.00
<br />Twelve (12) Midsize Program
<br />Autos
<br />Gates Chevrolet
<br />$ 12,200.00
<br />Nine (9) Compact Autos
<br />Gates Chevrolet
<br />$ 9,900.00
<br />TOTAL $260,270.00
<br />Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded
<br />as outlined above. Ms. Roemer seconded the motion which carried.
<br />APPROVE CHANGE ORDER - ELDER PARKWAY - PROJECT NO. 95-65
<br />Mr. Caldwell advised that Mr. Toy Villa, Contract Engineer, has submitted Change Order No. 3, on
<br />behalf of Rieth Riley Construction Co., Post Office Box 1775, South Bend, Indiana, indicating that
<br />the Contract amount be increased $1,265.00 for a new Contract sum including this Change Order in
<br />the amount of $1,296,683.95. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and
<br />carried, the Change Order was approved.
<br />APPROVE UTILITY CONTRACTS - IRONWOOD DRIVE RECONSTRUCTION -
<br />BROOKMEDE TO RIDGEDALE AVENUE
<br />Mr. Caldwell advised that the Board is in receipt of four (4) Utility Contracts for the above referred
<br />to contract between the City of South Bend and TCI , Northern Indiana Public Service Company,
<br />Ameritech and American Electric Power, by and through the Board of Public Works. The utility
<br />facilities are hereby granted a permit to be located within the highway right-of-way in accordance
<br />with the submitted drawings adjacent to the present utility facilities and within two feet of the right-
<br />of-way line as indicated on the plans for the proposed project. Therefore, upon a motion made by
<br />Mr. Littrell, seconded by Ms. Roemer and carried, the Contracts were approved and executed.
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