01/20/97 Board of Public Works Minutes

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REGULAR MEETING JANUARY 20,1997 a permissible exception to the rule set out in Indiana Code 36-1-12-18. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. Roemer, seconded by Mr. Caldwell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CONSTRUCTION CONTRACT - WEST SIDE PARTNERSHIP CENTER SERVICE AREA - CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 96-45 Mr. Leszczynski advised that in accordance with the bid awarded on December 9, 1996, to Reinke Construction Corporation, 1216 West Sample Street, South Bend, Indiana, in the amount of $71,840.78 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGENCY AGREEMENT - CENTURY CENTER Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the CenturyCenter, to be invoked from time to time as the need arises. The Century Center will forward a Work Order to the Board whenever it proposes to undertake a public work and wishes to have the Board act as its agent. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the Agreement was approved and executed. APPROVAL OF WORK ORDER - CENTURY CENTER Mr. Leszczynski stated that a Work Order for the Century Center has been submitted to the Board for approval. It was noted that the Agency Agreement for this project was approved on January 20, 1997. Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the Work Order was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Division of Planning/Neighborhood Development $273,600 Administration - 1997 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to Contract was approved and executed. ADOPT RESOLUTION NO.01-1997 - INTENT TO LEASE ADDITIONAL OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD SOUTH BEND, INDIANA FOR THE USE OF THE ST. JOSEPH COUNTY/SOUTH BEND BUILDING DEPARTMENT Upon a motion made by Mr. Caldwell, seconded by Mrs. Roemer and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 01-1997 RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING ITS INTENT TO LEASE ADDITIONAL OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD, SOUTH BEND, INDIANA, FOR THE USE OF THE ST. JOSEPH COUNTY/SOUTH BEND, BUILDING DEPARTMENT WHEREAS, the current offices of the St. Joseph County/South Bend Building Department (Building Department) located at 205 West Jefferson Boulevard, South Bend, Indiana, provide insufficient space to accommodate the Building Department and to allow for effective and efficient operations of these various divisions of the Building Department; and WHEREAS, the Building Commissioner of the City of South Bend has recommended that the Building Department expand its offices; and