12/14/98 Board of Public Works Minutes

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REGULAR MEETING DECEMBER 14, 1998 APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Cedar Block Club of NENC, 1313 Cedar, South Bend, Indiana, to cover costs associated with creating a park with flowers, benches and equipment. This is a matching grant award. Mr. Caldwell noted that the Agreement is in the amount of $5,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF AMENDMENT TO CONSULTING AGREEMENT - WALNUT/WESTERN VIADUCT IMPROVEMENTS Mr. Caldwell stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and Lawson Fisher, 525 West Washington, South Bend, Indiana, to increase the scope of their studies at the above referred to location to include pavement and drainage repairs. Mr. Caldwell noted that the Amendment is in the amount not to exceed $19,050.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Amendment to the Agreement was approved and executed. FAVORABLE RECOMMENDATION - PETITION TO RELEASE UTILITY AND WALKWAY EASEMENTS Mr. Caldwell indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. David Norman, 1360 Deerfield Court, South Bend, Indiana to vacate the following property: A utility and walkway easement along the south line of Lot 43 in Southfield Subdivision off Miami Highway approximately 400 feet south of Kern Road is to be released or vacated. Mr. Caldwell advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Powell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the following traffic control devices were approved: New Installation - No Parking Tow Zone Johnson Street, parallel to Linden, both sides Request by Crime Prevention to alleviate public nuisance Removal - Handicap Signs 214 E. Hammond Place Signs no longer needed APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Casteel Construction Approved Retroactive to December 10, 1998 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Ms. Roemer seconded the motion which carried. AWARD BID - SALE OF CITY OWNED PROPERTY - 625 WALNUT Mr. Caldwell advised the Board that on December 7, 1998, bids were to be received and opened for the above referred to property. At that time, there were no bids submitted. However, in Mr. Holmes initial request for the property, he bid $20.00 for 625 Walnut. Mr. Caldwell recommends that the Board award the bid to Mr. Damon Holmes, 623 North Walnut, South Bend, Indiana, in the amount of $20.00, plus recording and advertising fees. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Roemer seconded the motion which carried.