11/23/98 Board of Public Works Minutes

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APPROVE CHANGE ORDER - LEIGHTON PLAZA - BID PACKAGE 3-03.73.3 - PROJECT NO. 97-57-4 Mr. Caldwell advised that Mr. Carl Littrell, City Engineer, has submitted Change Order No. 3- 03.73.3 on behalf of Prestress Services, 7855 NW Winchester Road, Decatur, Indiana, indicating that the Contract amount be decreased $619.00 for a new Contract sum including this Change Order in the amount of $4,057,811,00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Change Order was approved. TABLE CONTRACT - BILLING SERVICES - ST. JOSEPH COUNTY SOLID WASTE DISTRICT Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above referred to Contract was tabled. APPROVAL OF ADDENDUM TO AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM - BOYS AND GIRLS CLUB KEYSTONE LEADERSHIP CONFERENCE Mr. Caldwell stated that the Board is in receipt of an Addendum to an Agreement between the City of South Bend and the Boys and Girls Club Keystone Leadership Youth Group of St. Joseph County, 502 East Sample, South Bend, Indiana, for an increase of $115.00, for a two night stay at a conference. This amount was not requested in the original Agreement. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the Addendum to the Agreement was approved and executed. APPROVAL OF ADDENDUM TO CONSULTING AGREEMENT Mr. Caldwell stated that the Board is in receipt of an Addendum to a Consulting Agreement between the City of South Bend and Walker Parking Consultants, 2121 Hudson, Kalamazoo, Michigan, for additional services. Mr. Caldwell noted that the Addendum to the Agreement is in the amount of $30,000.00. This brings the total value of the Agreement to $574,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Addendum to the Consulting Agreement was approved and executed. APPROVAL OF AGREEMENT - PHASE I ONLY - PROFESSIONAL SERVICES - PORTAGE AVENUE IMPROVEMENTS - LATHROP TO CLEVELAND - PROJECT NO. 98-74 Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and The Troyer Group, 550 South Union Street, Mishawaka, Indiana, for professional services for improvements to Portage Avenue from Lathrop Street to Cleveland Road. Mr. Caldwell noted that the Agreement is in the amount of $55,000.00 for Phase I only. Therefore, upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PHASE I ENVIRONMENTAL REVIEW - FIRE STATION 10 SITE - PROJECT NO. 97-18 Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and EIS Environmental Engineers, Inc., 1701 North Ironwood Drive, South Bend, Indiana, for professional services to provide an environmental assessment of the new site of Fire Station 10. Mr. Caldwell noted that the Agreement is in the amount of $1,800.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Ms. Sharone Smith, 529 East Altgeld, South Bend, Indiana, for landscaping the grantee's front yard. Mr. Caldwell noted that the Agreement is in the amount of $100.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Ms. Barbara Jewell, 821 Gartner Avenue, South Bend, Indiana, for landscaping the grantee's front yard. Mr. Caldwell noted that the Agreement is in the amount of $100.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed.