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REGULAR MEETING NOVEMBER 16, 1998
<br />The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, November
<br />16, 1998, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine
<br />Roemer present. Board Attorney Michelle Engel was not present. Attorney Ann -Carol Nash was
<br />present.
<br />AGENDA ITEM ADDED
<br />Upon a motion made by Mr. Littrell, seconded by Mr. Powell and carried, an agenda item for a
<br />Construction Contract was added.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the minutes of the regular
<br />meeting of the Board held on November 9, 1998, were approved.
<br />AWARD QUOTATION - STATE THEATER MARQUEE REHABILITATION - PROJECT NO
<br />97-07-2
<br />Mr. Carl P. Littrell, City Engineer, advised the Board that on October 26, 1998, quotations were
<br />received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell
<br />recommends that the Board award the contract to Landmark Outdoor Advertising, 7424 Industrial
<br />Avenue, Chesterton, Indiana, in the amount of $60,804.00, which is the base bid of $40,891.00 plus
<br />the voluntary alternate of $19,913.00. Therefore, Ms. Roemer made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Mr. Powell seconded the
<br />motion which carried.
<br />APPROVE CHANGE ORDER NO. 1 AND CERTIFICATE OF SUBSTANTIAL COMPLETION -
<br />STATE THEATER FACADE REHABILITATION - PROJECT NO 97-07
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order
<br />No. 1 indicating that the contract amount be decreased by $13,978.40 for a new contract sum
<br />including this Change Order in the amount of $233,051.60. Upon a motion made by Mr. Powell,
<br />seconded by Ms. Roemer and carried, Change Order No. 1 and the Certificate of Substantial
<br />Completion were approved.
<br />APPROVE CONSTRUCTION CONTRACT - WOODWARD AVENUE SEWER REPAIR -
<br />PROJECT NO. 97-61
<br />Mr. Caldwell advised that in accordance with the bid awarded on November 2, 1998, to Herrman &
<br />Goetz, Inc., 225 South Lafayette, South Bend, Indiana, in the amount of $71,445.87 for the above
<br />referred to project, a Contract in said amount was being submitted for Board approval. Upon a
<br />motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Contract was approved and
<br />the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond
<br />as submitted were filed.
<br />APPROVE CONSTRUCTION CONTRACT - SOUTHFIELD RESIDENTIAL LIFT STATION
<br />AND FORCE MAIN - PROJECT NO 98-89
<br />Mr. Caldwell advised that in accordance with the bid awarded on November 2, 1998, to Atlas
<br />Excavating, Inc., 1270 Washington Avenue, Frankfort, Indiana, in the amount of $109, 834.00 for the
<br />above referred to project, a Contract in said amount was being submitted for Board approval. Upon
<br />a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Contract was approved and
<br />the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond
<br />as submitted were filed.
<br />APPROVAL OF AGREEMENT - BUILDING BLOCK GRANT PROGRAM
<br />Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />Mr. David Heighway, 205 North Sunnyside, South Bend, Indiana, to cover the costs of landscaping
<br />his front yard. Mr. Caldwell noted that the Agreement is in the amount of $100.00. Therefore, upon
<br />a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved
<br />and executed.
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