08/10/98 Board of Public Works Minutes

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REGULAR MEETING < :b AUGUST 10, 1998 appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - ST. JOSEPH VALLEY PARKWAY/NEVITZ PARKWAY/1NDIANA TOLL ROAD - PHASE IV - PROJECT NO. 95-18-5 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 2 (Final) on behalf of Walsh and Kelly, 24358 State Road 23, South Bend, Indiana, indicating that the contract amount be decreased by $7,349.31 for a new, contract sum including this Change Order in the amount of $106,918.66. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond.. APPROVE CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVIT - OLIVE ROADlLOCUST ROAD SEWER AND STREET IMPROVEMENTS - PROJECT NO. 97-54 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted the following Change Orders and recommended approval. Rieth Riley is seeking to increase its contract price for the Olive/Locust Road Sewer and Street Improvements, which is a total change of 24.69%. Lawson Fisher failed to do borings to determine the status of the soil beneath the road. The contractor discovered the soil was unsuitable for backfill and had to purchase 5,741.1 cubic feet of backfill dirt instead of 200 cubic feet the contract specifications required. Additional compacted aggregate base was necessary because the existing subgrade was unsuitable. Because Lawson Fisher failed to test the soil prior to construction, the City did not know the soil was unsuitable and did not consider this when drawing the contract specifications. These circumstances were unforseen and do not increase the scope of the project. Change Order 3 Increase $31,925.32 $ 48,972.61 Final Change Order Increase $16,500.51 $498,473. T2 Additionally submitted was the Project Completion Affidavit indicating a new final cost of $498,473.12. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, Change Orders and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS CENTER - EXCAVATION AND SHEETING - PROJECT NO. 98-25-3A Mr. Caldwell advised that in accordance with the bid awarded to Ritschard Brothers, Inc., 1204 West Sample, South Bend, Indiana, in the amount of $234,245.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF EMERGENCY BOARD UP CONTRACT Mr. Caldwell stated that the Board is in receipt of a Contract between the City of South Bend and First Response, 1919 South Michigan Street, South Bend, Indiana, for board up and emergency services. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Contract was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDUM The following Community Development Contracts/Addendum were presented to the Board for approval: Hansel Neighborhood Service $137,317.00 Rehab of specific items at the Center located Center at 1045 West Washington IJ