06/08/98 Board of Public Works Minutes

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1 REGULAR MEETING JUNE 8, 1998 APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDA The following Community Development Contracts and Addenda were presented to the Board for approval: St. Joseph County AIDS Addendum I Transferring $2,500 out of operations into Task Force renovations. No budget increase. Community Homebuyers $300,000 Up to 20% forgivable mortgage for Corporation low/moderate income homebuyers Housing Development $ 50,000 Use of HDC Program income in 1998 Corporation Upon a motion made by Mr. Caldwell, seconded by Mr. Powell and carried, the above referred to Contracts and Addenda were approved and executed. Ms. Roemer abstained from voting on the Contracts from Community Homebuyers Corporation and Housing Development Corporation, as she is a member of those Boards. APPROVAL OF AGREEMENT - AUDIT SERVICES - CROWE CHIZEK Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Crowe Chizek and Company, 330 East Jefferson, South Bend, Indiana 46624, for auditing and reporting on financial statements of the City of South Bend Parking Garage Fund for the year ending December 31, 1997 and to provide tax services. Mr. Caldwell noted that the Agreement is in the amount of $5,600, plus $500.00 for preparation of federal and state tax returns. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF REVISED BENEFITS CONSULTING CONTRACTS Mr. Caldwell stated that the Board is in receipt of a Revised Agreement between the City of South Bend and Gibson Insurance Group, 300 South St. Louis Boulevard, South Bend, Indiana, for a revision of the benefits consulting agreement which was previously signed by the Board. Therefore, upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the Revision to the Agreement was approved and executed, subject to the ending contract date changes, as noted in the document by Board members. APPROVAL OF AGREEMENT - PARKING MANAGEMENT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Ampco Parking, 1459 Hamilton Avenue, Cleveland, Ohio, for parking management of two (2) parking garages in the City of South Bend. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Agreement was approved and executed. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MISCELLANEOUS EQUIPMENT (DUMP TRUCKS) In a memorandum to the Board, Mr. Larry Donica, Central Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Mr. Donica stated that funding for these vehicles will come from the user departments' Capital Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - WILLIAM RICHARDSON DRIVE - PROJECT NO. 98-52 In a memorandum to the Board, Mr. Carl P. Littrell, Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide a roadway connection from Meghan Beehler Court in the West Cleveland Road Industrial Park to the east to the existing William Richardson Drive in Shiveley's Industrial Park. Funding for this project will come from the General Fund. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the recommendation was approved.