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<br />REGULAR MEETING APRIL 13,1998
<br />The regular meeting of the Board of Public Works was convened at 8:30 a.m. on Monday, April 13,
<br />1998, by Board President James R. Caldwell, with Mr. Carl P. Littrell present. Board Member M.
<br />Catherine Roemer was not present. Also present was Board Attorney Michelle Engel.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the minutes of the
<br />regular meeting of the Board held on April 6, 1998, were approved.
<br />AWARD BIDS - MORRIS PERFORMING ARTS CENTER (TWO BID PACKAGES)
<br />SCAFFOLDING AND STRUCTURAL STEEL - PROJECT NO. 98-25-2
<br />Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 16, 1998,
<br />bids were received and opened for the above referred to bid packages for the Morris Performing Arts
<br />Center. After reviewing those bids, Mr. Littrell recommends that the Board award the contracts as
<br />follows:
<br />Structural Steel and Erection Interstate Welding & Fabrication $978,300.00
<br />Scaffolding and Erection Patent Construction Systems $ 87,500.00
<br />Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bids be awarded
<br />as outlined above. Mr. Caldwell seconded the motion which carried.
<br />APPROVE CONSTRUCTION CONTRACT - 1998 PUBLIC WORKS PARTNERSHIP
<br />PROGRAM- SIDEWALK CURB AND APPROACH IMPROVEMENTS - ZONES 2 AND 3 -
<br />PROJECT NO. 98-27
<br />Mr. Caldwell advised that in accordance with the bid awarded on March 30,1998, to L.L. Geans &
<br />Sons, Inc., 1923 North Home Street, Mishawaka, Indiana, in the amount of $333,948.00 for Zones
<br />2 and 3 for the above referred to project, a Contract in said amount was being submitted for Board
<br />approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Contract
<br />was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and
<br />Materials Payment Bond as submitted were filed.
<br />APPROVE CHANGE ORDER - OLIVE ROAD COMMERCE PARK - PROJECT NO. 96-17
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br />No. 3 on behalf of Underground Services, 225 South Lafayette, South Bend, Indiana indicating that
<br />the Contract amount be increased $6,600.00 for a new Contract sum including this Change Order in
<br />the amount of $336,773.46. Underground Services is seeking to increase its contract for installing
<br />a 4" conduit for electric feed from the transformer at the new building to the south rights of way and
<br />installing two 2" conduits across Enterprise Drive to the lift station for electrical service by $6,600.00,
<br />for an amended contract amount of $336,773.46, which represents a 23.01% increase. The contract
<br />called for electrical service to the new lift station which will service Ameriplex Drive to be brought
<br />in off Olive Road. The cost for doing this would have been enormous because the City would have
<br />had to pay for the installation of 1,000 feet of electric conduit. AEP later advised they could run a
<br />service to a transformer on a recently erected building to the newly constructed lift station,
<br />eliminating approximately 700 feet of buried wiring for which the City would have to pay. The
<br />contractor a partial conduits across the private parking lot and then under the new roadway in order
<br />for AEP to run their lines up to the lift station. These changes were necessitated by circumstances that
<br />could not have reasonably been foreseen because the City did not know it would be financially
<br />responsible for running electrical conduit to the new lift station. Upon a motion made by Mr. Littrell,
<br />seconded by Mr. Caldwell and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER - IRONWOOD WIDENING PROJECT - PROJECT NO 96-25
<br />Mr. Caldwell advised that Mr. Darrell Baker, Project Engineer, has submitted Change Order No. 2
<br />on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana indicating that the
<br />Contract amount be increased $54,029.56 for a new Contract sum including this Change Order in the
<br />amount of $2,035,632.61. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and
<br />carried, the Change Order was approved.
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