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029
<br />REGULAR MEETING FEBRUARY 2, 1998
<br />The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, February
<br />2, 1998, by Board President James R. Caldwell, with .Mr. Carl P. Littrell and Ms. M. Catherine
<br />Roemer present. Also present was Board Attorney Michelle Engel.
<br />AGENDA ITEMS ADDED/STRICKEN
<br />Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, a Bid Award for golf
<br />carts and a Release of Easement were added to the agenda; the Miami Road Sanitary Sewer Bid
<br />Award was stricken from the agenda.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the minutes of the regular
<br />meeting of the Board held on January 26, 1998, were approved.
<br />AWARD BID - BROADWAY STREET SIDEWALK AND CURB REPAIRS - PROJECT NO. 97-
<br />102
<br />Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on December 22, 1997,
<br />bids were received and opened for the above referred to project. After reviewing those bids, Mr.
<br />Littrell recommends that the Board award the contract to L.L. Geans and Sons, Inc., 1923 North
<br />Home Street, Mishawaka, Indiana in the amount of $40,641.86. Mr. Littrell stated that funding will
<br />come from the Tax Increment Financing. Therefore, Mr. Littrell made a motion that the
<br />recommendation be accepted and the bid be awarded as .outlined above. Ms. Roemer seconded the
<br />motion which carried.
<br />TABLE BID AWARD - GOLF CARTS
<br />Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on
<br />January 12, 1998, bids were received and opened for the above referred to equipment. After
<br />reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Professional
<br />Golf Corporation, Post Office Box 250, Bloomington, Indiana, in the amount of $107,900.00.
<br />Mr. Michael Metzger, Club Car, Inc., 3905 Vincennes Road, Indianapolis, Indiana, was present, and
<br />objected to the bid award. Mr. Metzger stated that he submitted a bid which met the specifications,
<br />and that Professional Golf Corporation did not meet specs. Mr. Chlebowski stated that the
<br />specifications were written as to what would work the best. Club Car was the only dealer who bid
<br />a 48 volt system. EZ-Go bid a 36 volt system, which after being reviewed, meets the requirements.
<br />Mr. Chad Kilmer and Matt reviewed the bids, and the difference in cost was $17,000.000. EZ-Go
<br />is the lowest bid and the 36 volt system is equal to the 48 volt system. Mr. Metzger disagreed and
<br />stated that the voltage systems are not the same. The specifications were written to 48 volt system.
<br />He supplies a 36 volt system, but did not bid it. Therefore, Mr. Caldwell made a motion that the bid
<br />award be tabled. Ms. Roemer seconded the motion which carried.
<br />APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT -
<br />PLEASANT STREET SEWER - PROJECT NO. 97-120
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br />No. 1 (Final) on behalf of Underground Services, 225 South Lafayette, South Bend, Indiana,
<br />indicating that the contract amount be increased by $540.00 for a new contract sum including this
<br />Change Order in the amount of $46,100.00. Additionally submitted was the Project Completion
<br />Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr.
<br />Caldwell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were
<br />approved subject to the filing of the appropriate three-year Maintenance Bond.
<br />APPROVE CONSTRUCTION CONTRACT - LEIGHTON PLAZA - PHASE III - BID PACKAGE
<br />3-14.10 - ELEVATORS - PROJECT NO. 97-57-4
<br />Mr. Caldwell advised that in accordance with the bid awarded on December 22, 1997, to Cavinder
<br />Elevators, Inc., 2712 Western Avenue, South Bend, Indiana, in the amount of $198,730.00 for the
<br />above referred to project, a Contract in said amount was being submitted for Board approval. Upon
<br />a motion made by Mr, Caldwell, seconded by Mr. Littrell and carried, the Contract was approved and
<br />the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond
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