01/26/98 Board of Public Works Minutes

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020 REGULAR MEETING JANUARY 26, 1998 AWARD BID - LEIGHTON PLAZA - PHASE III - ELECTRICAL SYSTEM -.PACKAGE 3-16 20 - PROJECT NO. 97-57-4 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 25, 1997, bids were received and opened for the bid package for the above referred to- project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Thompson Electrical Contractors, 53971 North Park Avenue, in the amount of $617,920.00. Mr. Caldwell stated that sufficient funds are available to the Department of Community & Economic Development through a bond issue. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Ms. Roemer seconded the motion which carried. APPROVE. CONSTRUCTION CONTRACT - 1997 SEWER LINING PROGRAM - PROJECT NO. 97-52 Mr. Caldwell advised that in accordance with the bid awarded on December 15, 1997, to Insituform Midwest, Inc., Post Office Box 458, Lemont, Illinois, in the amount of $757,743.00 for the above referred to'project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - REMOVAL OF UNDERGROUND STORAGE TANKS - PROJECT NO 97-60 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted -the Final Change Order on behalf of Knapp Environmental Services, 12875 McKinley Highway, Mishawaka, Indiana; indicating that the contract amount be increased by $3,498.00 for a new contract sum including this Change Order in the amount of $14,108.00. The Change Order represents a total change of 24.64%. State law precludes the City from approving change orders that increase the scope of the project in excess of 20% of the original contract amount unless the expense stems from circumstances which could not reasonably have been foreseen and do not increase the scope of the project. Knapp Environmental Service commenced removal of underground storage tanks and found additional concrete/asphalt over the tanks- and additional products inside the tanks.* In order to complete the project in a timely manner, the contractor had to excavate and remove-concrete/asphalt that was inside the tanks. The contract specifications called for the removal of less than 5% of diesel fuel, but the City would compensate the contractor if the tank contained greater than 5% diesel fuel. The tank was found.to contain greater than 5% diesel fuel, consequently increasing the contract price. The City, could not predict the amount_ of fuel Underground Services would find in the tanks. Specifications only compensated Knapp Environmental for the removal of.less than 5% diesel fuel and less concrete. These circumstances were unforseen and do- not increase the scope of the project. This Change Order can be approved permissible under I.C. 3.6-1-12-18. Additionally submitted was the Project Completion Affidavit indicating this new final. cost. Upon a motion made by Mr. Caldwell, seconded by Mr. Littrell and carried, the FinalChange.Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL -OF STAFFING AGREEMENT - ST JOSEPH'S MEDICAL CENTER Mr. Caldwell stated that the -Board is in receipt of an Agreement between the City of South Bend and Saint Joseph's Medical Center, South Bend, Indiana, for transportation of individuals to hospital care when an emergency or medical necessity. arises. Mr. Caldwell noted that the Agreement is in the amount of $150.00 per twenty-four (24) hour period; to be paid on a monthly basis; as compensation for the services provided. Additional. staffing * levels and. compensation may be found in the Agreement as submitted. The first monthly payment shall be due on March 15, 1998, with successive payments due on the fifteenth of each month thereafter. Upon a motion made by Mr. Littrell, seconded by Mr. Caldwell and carried, the lAgreemehf was approved. r 1