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REGULAR MEETING DECEMBER 6, 1999
<br />APPROVE CONSTRUCTION CONTRACT - MORRIS PERFORMING ARTS STAGE
<br />FLOORING - PROJECT NO. 98-25-5.13
<br />Mr. Caldwell advised that in accordance with the bid awarded on October 25, 1999, to Kiefer
<br />Specialty Flooring, Inc., 1700 Kiefer Drive, Zion, Illinois 60099, in the amount of $123,030.00, for
<br />the above referenced project, a contract in said amount was submitted for Board approval. Upon
<br />a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the contract was approved and
<br />the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond
<br />as submitted, were filed. The funding source for this project is the Morris Bond.
<br />APPROVE AGREEMENT - THE TROYER GROUP
<br />Mr. Caldwell stated that the Board is in receipt of an agreement between the City of South Bend and
<br />The Troyer Group, 550 Union Street, Mishawaka, Indiana 46544, for engineering and consulting
<br />services to widen and improve the intersection of Lincolnway west to Bendix Drive. Mr. Caldwell
<br />noted that the agreement is in the amount of $37,800.00 (+) reimbursable expenses and ancillary
<br />services, with a total cost of $55,000.00. Therefore, upon a motion made by Mr. Powell, seconded
<br />by Ms. Roemer and carried, the agreement was approved and executed. The funding source for this
<br />project is the Local Roads and Streets Account.
<br />APPROVE AGREEMENT - MEMORIAL HEALTH SYSTEMS - ENCROACHMENT
<br />Mr. Caldwell stated that the Board is in receipt of an agreement between the City of South Bend and
<br />Memorial Health Systems, through Barnes & Thornburg, Attorneys at Law, 600 1' Source Bank
<br />Center, 100 North Michigan Street, South Bend, Indiana 46601. This agreement is for
<br />encroachment on the Main Street sewer. Mr. Bancroft, of Barnes & Thornburg, spoke to the Board
<br />on behalf of the project. He requested approval of the request. In the absence of Mr. Carl Littrell,
<br />P.E., City of South Bend, Mr. Caldwell made reference to a letter from Mr. Littrell where he
<br />recommended approval of the encroachment. Therefore, upon a motion made by Ms. Roemer,
<br />seconded by Mr. Powell and carried, the agreement was approved and executed.
<br />APPROVE PROPOSAL - GRANT REQUEST FOR LEASING DOWNTOWN PARTNERSHIP
<br />Mr. Caldwell stated that the Board is in receipt of the above referenced proposal between the City
<br />of South Bend and the Center City Associates, Inc., 115 North Main Street, South Bend, Indiana.
<br />Mr. Caldwell noted that the proposal is not to exceed the lesser of $25,000.00 or the actual
<br />associated costs. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Powell, and
<br />carried, the proposal was approved and executed. Funding source for this project is the County
<br />Option Income Tax Fund - Set aside for the South Bend Downtown Partnership.
<br />APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />U.S. INDUSTRIAL PARK - BITUMINOUS PAVEMENTS CONSTRUCTION PHASE III -
<br />PROJECT NO. 99-79
<br />Mr. Caldwell advise_ d that Rieth-Riley Construction Co., Inc. submitted Change Order No. 1 (Final)
<br />indicating that the contract amount be decreased by $3,307.12, for a new contract sum of
<br />$49,422.88. The Project Completion Affidavit indicating this new final cost was also submitted.
<br />Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, Change Order No. 1
<br />(Final) and the Project Completion Affidavit were approved, subject to the filing of the appropriate
<br />three-year Maintenance Bond. Funding for this project is the AEDA TIF.
<br />APPROVE CHANGE ORDER NO. 5 NORTH PUMPING STATION IMPROVEMENTS -
<br />PROJECT NO. 98-92
<br />Mr. Caldwell advised that North America Construction submitted the above referenced change order,
<br />indicating that the contract amount be increased by $21,922.00, for a new contract sum of
<br />$6,176,596.00. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the
<br />Change Order was approved. Funding for this project is Water Works Improvement Bond.
<br />APPROVE CHANGE ORDER NO.2-03.60-4 FOR LEIGHTON PLAZA FINISHES AND SITE -
<br />PROJECT NO. 97-57-7
<br />Mr. Caldwell advised that L.L. Geans submitted the above referenced change order, indicating that
<br />the contract amount be increased by $10,029.74, for a new contract sum of $985,629.44. Upon a
<br />motion made by Mr. Powell, seconded by Ms. Roemer and carried, the change order was approved.
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