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REGULAR MEETING AUGUST 23, 1999
<br />Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bids were
<br />referred to the Legal Department for review and recommendation.
<br />AWARD BID - SALE OF CITY -OWNED PROPERTY - 263 MAPLE STREET
<br />Mr. Caldwell advised the Board that on June 29, 1999, bids were received and opened for the above
<br />referred to property. After reviewing those bids, the Legal Department recommends that the Board
<br />award the sale of 263 Maple Street to Ms. Ynetter Jones, 1204 Thomas Street, South Bend, Indiana
<br />in the amount of $50.00, plus filing and recording fees. Ms. Jones was the sole bidder on this
<br />property. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bids
<br />be awarded as outlined above. Ms. Roemer seconded the motion which carried.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - WEST
<br />WASHINGTON SIDEWALK, CURB, APPROACH AND RAMP REPAIRS - PROJECT NO 99-
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<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted the Final
<br />Change Order indicating that the contract amount be increased by $564.58 for a new contract sum
<br />including this Change Order in the amount of $20,705.58. Additionally submitted was the Project
<br />Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell,
<br />seconded by Ms. Roemer and carried, the Final Change Order and the Project Completion Affidavit
<br />were approved subject to the filing of the appropriate three-year Maintenance Bond.
<br />APPROVAL OF REPORT OF CONTRACT FINAL INSPECTION AND RECOMMENDATION
<br />FOR ACCEPTANCE - IRONWOOD WIDENING PROJECT - CONTRACT R-22772
<br />Mr. Darrell Baker, Project Engineer, submitted a Report of Contract Final Inspection and
<br />Recommendation for Acceptance for the Ironwood Widening Project, on behalf of Rieth Riley
<br />Construction, Post Office Box 1775, South Bend, Indiana, and recommended approval. This
<br />document the substantial completion of the above referred to phase of the Ironwood Widening
<br />project. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Report of
<br />Contract Final Inspection and Recommendation for Acceptance was approved.
<br />APPROVE CONSTRUCTION CONTRACT - BLACKTHORN CORPORATE PARK -
<br />BLACKTHORN COURT - PROJECT NO. 96-65
<br />Mr. Caldwell advised that in accordance with the bid awarded on August 2, 1999, to Small, Inc.,
<br />25190 State Road 4, North Liberty, Indiana, in the amount of $525,868.00 for the above referred to
<br />project, a Contract in said amount was being submitted for Board approval. Upon a motion made
<br />by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and the appropriate
<br />Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted
<br />were filed.
<br />APPROVE STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR -
<br />LEIGHTON PLAZA - TCU BOUNDARY IMPROVEMENTS - PROJECT NO 97-57-9
<br />Mr. Caldwell advised that in accordance with the bid awarded on July 19,1999, to Casteel
<br />Construction Corporation, 23186 West Ireland Road, South Bend, Indiana, in the amount of
<br />$129,000.00 for the above referred to project, a Contract in said amount was being submitted for
<br />Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the
<br />Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor
<br />and Materials Payment Bond as submitted were filed.
<br />APPROVE STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR -
<br />MORRIS PERFORMING ARTS CENTER - STAGE LIGHTING EQUIPMENT - PROJECT NO.
<br />98-25-6C
<br />Mr. Caldwell advised that in accordance with the bid awarded on May 24, 1999, to Trans Tech
<br />Electric, 4601 Cleveland Road, South Bend, Indiana, in the amount of $495,310.00 for the above
<br />referred to project, a Contract in said amount was being submitted for Board approval. Upon a
<br />motion made by Ms. Roemer, seconded by Mr. Powell and carried, the Contract was approved and
<br />the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond
<br />as submitted were filed.
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