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REGULAR MEETING~ =3" JULY 12, 1999
<br />AWARD BID U.S. 31 INDUSTRIAL PARK -PHASE II - SANITARY SEWER WATER MAIN.
<br />DRAINAGE AND ROADWAY CONSTRUCTION - PROJECT NO.99-22
<br />Mr. Carl P. Littrell, City Engineer, advised the Board that on July 6, 1999, bids were received and
<br />opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that
<br />the Board award the contract to R&R Excavating, 2010 Went, Mishawaka, Indiana, in the amount of
<br />515,747.50. Therefore, Mr. Powell made a motion that the recommendation be accepted and the bid
<br />be awarded as outlined above. Ms. Roemer seconded the motion which carried.
<br />AWARD QUOTATION - ONE (1) USED 1997 CHEVROLET ASTRO VAN
<br />Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on July 6,1999, one (1)
<br />quotation was received and opened for the above referred to vehicle. After reviewing the quotation,
<br />Mr. Chlebowski recommends that the Board award the bid to Gates Chevy World, 401 South
<br />Lafayette, South Bend, Indiana, in the amount of $13,450.00. Therefore, Ms. Roemer made a motion
<br />that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Powell
<br />seconded the motion which carried.
<br />AWARD BID - REFURBISH ONE (1) 1985 105' AERIAL - PIERCE FIRE TRUCK
<br />Fire Chief -Luther Taylor advised the Board that on May 3, 1999, bids were received and opened for
<br />the above referred to project. After reviewing those bids, Chief Taylor recommends that the Board
<br />award the contract to Renewed Performance, Inc., Tipton, Indiana, in the amount of $168,727.00,
<br />which includes the base bid of $98,876.00 plus optional repair costs of $22,606.00. Therefore, Ms.
<br />Roemer made a motion that the recommendation be accepted and the bid be awarded as outlined
<br />above. Mr. Powell seconded the motion which carried.
<br />APPROVE PROJECT COMPLETION AFFIDAVIT - SIDEWALK_ CURB AND APPROACH
<br />REPAIRS - SOCIAL SECURITY ADM 41STRATION - PROJECT NO. 99-26
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project
<br />Completion Affidavit on behalf ofNorthern Indiana Construction, Post Office Box 1333, Mishawaka,
<br />Indiana, for the above referred to project, indicating a final cost of $43,046.20. Upon a motion made
<br />by Ms. Roemer, seconded by Mr. Powell and carried, the Project Completion Affidavit was approved.
<br />APPROVAL OF ESCROW AGREEMENT - MORRIS PERFORMING ARTS CENTER -
<br />AUDIO/VIDEO SYSTEMS - PROJECT NO. 98-25-6B
<br />Mr. Caldwell stated that the Board is in receipt of an Escrow Agreement between the City of South
<br />Bend; Sweetwater Sound, Inc., 5335 Bass Road, Fort Wayne, Indiana; and National City Bank, 1
<br />National City Center, Indianapolis, Indiana, for the above referred to project. Mr. Caldwell noted that
<br />this project is in excess of $100,000.00. Therefore, upon a motion made by Mr. Powell, seconded by
<br />Ms. Roemer and carried, the Escrow Agreement was approved and executed.
<br />APPROVAL OF GRANT AGREEMENT - BUILDING BLOCK. GRANT AGREEMENT
<br />Mr. Caldwell stated that the Board is in receipt of the following Building Block Grant Agreement. This
<br />agreement will convey the funds to the grantee to carry out the neighborhood physical improvement
<br />and beautification projects within the City of South Bend.
<br />I Audrey Scruggs 11617 North Olive 1 $100 - Flowers/Marble Rocks I
<br />Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the Grant Agreement was
<br />approved.
<br />APPROVAL OF PROPOSAL - PROFESSIONAL ENGINEERING SERVICES - FIRE STATION
<br />NO 4 REPLACEMENT - KEN HERCEG & ASSOCIATES. INC.
<br />Mr. Caldwell stated that the Board is in receipt of a Proposal between the City of South Bend and Ken
<br />Herceg and Associates, Inc., 211 West Washington, South Bend, Indiana, for professional engineering
<br />services in an effort to replace the roof of Fire Station number 4. Mr. Caldwell noted that the Proposal
<br />is in the amount of $8,700.00. Mr. Caldwell noted that in a previous -Board of Public Works meeting,
<br />a proposal for professional engineering services to replace the roof at Fire Station No. 11 was
<br />approved, which was incorrect. The proposal should have been for Fire Station No. 4. Therefore,
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