04/26/99 Board of Public Works Minutes

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f REGULAR MEETING APRIL 26, 1999 Therefore, Ms. Roemer made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDER- MORRIS PERFORMING ARTS CENTER - PROJECT NO. 98- 25-2B Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1, on behalf of Patent Construction Systems, 2100 South Kilbourn Avenue, Chicago, Illinois, indicating that the Contract amount be increased $5,265.00 for a new Contract sum including this Change Order in the amount of $92,765.00 . Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE CHANGE ORDER - MORRIS PERFORMING ARTS CENTER - PROJECT NO. 98- 25-5.6 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 1 on behalf of Reinke Construction Corporation, 1216 West Sample Street, South Bend, Indiana indicating that the Contract amount be increased $14,881.00 for a new Contract sum including this Change Order in the amount of $927,881.00. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND CERTIFICATE OF SUBSTANTIAL COMPLETION - STANDBY GENERATOR SYSTEM - SOUTH BEND FIRE DEPARTMENT - PROJECT NO. 98-32 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $1,328.80 for a new contract sum including this Change Order in the amount of $178,036.80. Additionally submitted was the Certificate of Substantial Completion indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, Change Order No. 1 (Final) and the Certificate of Substantial Completion were approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT WAYNE STREET PARKING GARAGE - BRICK VENEER REPAIR AND CAULK - PROJECT NO. 96-23-2 Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manger, has submitted Change Order No. 1 (Final) with no increase or decrease, for a new contract sum including this Change Order in the amount of $4,120.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF PROPOSAL - INFRASTRUCTURE COST ANALYSIS - ABONMARCHE CONSULTANTS Mr. Caldwell stated that the Board is in receipt of an Proposal between the City of South Bend and Abonmarche Consultants, 1711 East McKinley Avenue, Mishawaka, Indiana, for an infrastructure cost analysis to provide the City with the probable costs to develop a subdivision within the City limits as opposed to a subdivision in the unincorporated areas. Mr. Caldwell noted that the Proposal will not exceed the amount of $1,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the Proposal was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Near Northwest Neighborhood $70,000 Cover Administrative costs Christmas in April $100,000 Homeowner rehab activities in the Westside and Near Westside Neighborhoods Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above referred to