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REGULAR MEETING
<br />APRIL 12, 1999
<br />The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, April 12,
<br />1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine
<br />Roemer present. Also present was Board Attorney Michelle Engel.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion made by Mr. Powell, seconded by Ms. Roemer and carried, the minutes of the regular
<br />meeting of the Board held on April 5, 1999, were approved.
<br />OPENING OF BIDS - ONE (1) MORE OR LESS FRONT -WHEEL DRIVE CARGO VAN
<br />This was the date set for receiving and opening of sealed bids for the above referred to equipment.
<br />The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County
<br />News which were found to be sufficient. The following bid was opened and publicly read:
<br />GATES CHEVY WORLD
<br />401 South Lafayette
<br />South Bend, Indiana 46634
<br />Bid was signed by Mr. Dave Holland, Fleet Manager
<br />Non -Collusion Affidavit was in order
<br />Non -Discrimination Commitment form was not completed (on file)
<br />Ten per cent (10%) Bid Bond was submitted
<br />BID: $18,688.00
<br />Upon a motion made by Mr. Caldwell, seconded by Ms. Roemer and carried, the above bid was
<br />referred to Central Services for review and recommendation.
<br />AWARD BID - ONE (1) BRUSH BANDIT XP250 DISK TYPE CHIPPER
<br />Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on October 26, 1998
<br />bids were received and opened for the above referred to equipment. Mr. Chlebowski requested that
<br />the Board award an additional award of one (1) disk type chipper. This is in addition to the low bid
<br />awarded on October 26, 1998 to C & S Equipment Sales, 6511 State Road 205, LaOtto, Indiana.
<br />The additional bid award is in the amount of $22,370.00. Therefore, Ms. Roemer made a motion that
<br />the recommendation be accepted and the additional bid be awarded as outlined above. Mr. Caldwell
<br />seconded the motion which carried.
<br />AWARD BID - ONE (1) FRONT END 921 CASE TIRE LOADER
<br />Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on March 29, 1999,
<br />bids were received and opened for the above referred to equipment. After reviewing those bids, Mr.
<br />Chlebowski recommends that the Board award the bid to MacDonald Machinery, Co., Inc., 3911
<br />Limestone Drive, Fort Wayne, Indiana, in the amount of $201,599.00. Therefore, Ms. Roemer made
<br />a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr.
<br />Caldwell seconded the motion which carried.
<br />APPROVAL OF "INTENT TO AWARD" CONSTRUCTION CONTRACT - SECONDARY
<br />CLARIFICATION IMPROVEMENTS - WASTEWATER TREATMENT PLANT - PROJECT NO.
<br />98-18
<br />In a letter to the Board, Mr. Jack Dillon, Environmental Services, stated that he has reviewed the bids
<br />for the above referred to project, which the Board opened on March 22, 1999. • Mr. Dillon
<br />recommended that the Board intent to award the contract to Bowen Engineering, Inc., 10315
<br />Allisonville Road, Fishers, Indiana, in the amount of $5,529,300.00. Mr. Dillon stated that contracts
<br />to be funded by Indiana State Revolving Funds must be reviewed by the Indiana Department of
<br />Environmental Management prior to award. A "letter of intent" is a required step in this review. By
<br />approving the letter, the Board of Public Works will initiate its intent to award the contract to Bowen
<br />Engineering, pending the review and approval of IDEM. Upon a motion made by Mr. Caldwell,
<br />seconded by Ms. Roemer and carried, the "Intent to Award" was approved.
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