ESG Contract - DCI - ESG Admin Activity

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APPENDLY I SCOPE OF SERVICES — PROJECT DESCRIPTION 2016 EMERGENCY SOLUTIONS GRANT PROGRAM CONTRACT DEPARTMENT OF COMMUNITY INVESTMENT ESG ADMINISTRATION 16-JE-01 1/01/2016—12/31/2016 STATEMENT OF PURPOSE AND INTENT: The purpose of the Department of Community Investment grant is to fund the administration of the ESG funds as contracted to agencies that deliver services to the homeless, in accordance with the requirements in 24 CFR 576.102; 576.104; 576.105; 576.106; 576.108 and 576.400. PROPOSED GOAL(S): The targeted goal for the Department of Community Investment is to administer the City of South Bend's 2016 Emergency Solutions Grant. Homeless Individuals and families must meet the criteria under paragraph (1) of the "homeless" definition in 576.2 or meet the criteria under paragraph (4) of the "homeless" definition and live in an emergency shelter or other place described in paragraph (1) of the "homeless" definition. . TIMETABLE: The Department of Community Investment ESG Administration activity shall commence as of January 1, 2016 and shall continue to and include December 31, 2016. All funds unobligated by December 31, 2016 and all funds unspent by January 31, 2017 will be subject to reprogramming at the option of the City. COST CATEGORIES: Costs must be necessary, reasonable and directly related to the grant in accordance with the Statement of Purpose of Intent. Eligible cost categories are: Administration as defined at 24 CFR Part 576.108. PROGRAM BUDGET: The total cost of the Department of Community Investment ESG Administration activity shall not exceed $2,000.00. MATCH CONTRIBUTION: The match contribution to be made to the ESG Administration activity shall be no less than 100% of the total ESG monies in the activity or $2,000.00 and shall be spent on ESG eligible activities per 24 CFR 576.201. The agreed upon eligible match contribution for this activity is $2,000.00 in staff salaries paid from the City of South Bend General Fund. Proper documentation of match dollars used in the activity must be kept in project files and submitted to the City upon request. PRIOR APPROVAL: To expend funds for cost categories, types of activities, or locations not listed above will require prior written approval from the Department of Community Investment. Prior written approval must be obtained for any reductions, deletions, or additions to the approved line item budget. NON -EXPENDABLE PROPERTY: Notwithstanding any provision herein to the contrary, no costs may be incurred for non -expendable property (equipment, furniture, fixtures, etc.) without obtaining written approval from the Department of Community Investment. 12