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REGULAR MEETING
<br />JANUARY 18. 1999
<br />The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, January
<br />18, 1999, by Board President James R. Caldwell, with Mr. Lewis N. Powell and Ms. M. Catherine
<br />Roemer present. Also present was Board Attorney Michelle Engel.
<br />AGENDA ITEM ADDED
<br />Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, a Title Sheet for�Syt fan
<br />Glen/McKinley Avenue was added to the agenda.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and carried, the minutes of the
<br />regular meeting of the Board held on January 11, 1999, were approved.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT -
<br />PROSPECT STREET IMPROVEMENTS - PROJECT NO. 98-70
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final
<br />Change Order on behalf of R&R Excavating, 2010 Went Avenue, Mishawaka, Indiana, indicating
<br />that the contract amount be decreased by $3,674.29 for a new contract sum including this Change
<br />Order in the amount of $281,975.96. Additionally submitted was the Project Completion Affidavit
<br />indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr. Caldwell and
<br />carried, the Final Change Order and the Project Completion Affidavit were approved subject to the
<br />filing of the appropriate three-year Maintenance Bond.
<br />APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT -
<br />SOUTHEAST NEIGHBORHOOD - STORM SEWER SEPARATION - PROJECT NO. 98-41-5
<br />Mr. Caldwell advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br />No. 2 (Final) on behalf of Atlas Excavating, Inc., 1270 Washington Avenue, Frankfort, Indiana,
<br />indicating that the contract amount be decreased by $148.17 for a new contract sum including this
<br />Change Order in the amount of $265,877.83. Additionally submitted was the Project Completion
<br />Affidavit indicating this new final cost. Upon a motion made by Ms. Roemer, seconded by Mr.
<br />Powell and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved
<br />subject to the filing of the appropriate three-year Maintenance Bond.
<br />Mr. Caldwell advised that in accordance with the bid awarded on November 23, 1998, to Northern
<br />Indiana Construction Company, Post Office Box 1333, Mishawaka, Indiana, in the amount of
<br />$47,018.80 for the above referred to project, a Contract in said amount was being submitted for
<br />Board approval. Upon a motion made by Ms. Roemer, seconded by Mr. Powell and carried, the
<br />Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor
<br />and Materials Payment Bond as submitted were filed.
<br />APPROVAL OF ESCROW AGREEMENT - MORRIS PERFORMING ARTS CENTER -
<br />STRUCTURAL STEEL AND ERECTION - PROJECT NO. 98-25-2
<br />Mr. Caldwell stated that the Board is in receipt of an Escrow Agreement between the City of South
<br />Bend; Interstate Welding & Fabrication, 1670 East Davis Drive, Terre Haute, Indiana; and Merchants
<br />National Bank, Wabash, Indiana, for the above referred to project. Mr. Caldwell noted that this
<br />project is in excess of $100,000.00. Therefore, upon a motion made by Ms. Roemer, seconded by
<br />Mr. Powell and carried, the Escrow Agreement was approved and executed.
<br />APPROVAL OF AGREEMENT - STAFF SUPPORT - COMMUNITY HOMEBUYERS
<br />CORPORATION
<br />Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />Community Homebuyers Corporation, South Bend, Indiana, for staff support by City employees
<br />which relates to redevelopment plans of the City. Mr. Caldwell noted that the Agreement is in the
<br />amount not to exceed $40,888.00. Therefore, upon a motion made by Mr. Caldwell, seconded by
<br />Mr. Powell and carried, the Agreement was approved and executed. Ms. Roemer abstained from
<br />voting, as she is a member of Community Homebuyers Corporation Board.
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