11/27/00 Board of Public Works Minutes

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REGULAR MEETING NO VE 1BER 27 2000 The regular meeting of the Board ofPublic Works was convened at 9:38 a.m. on Monday, November 27, 2000, by Board President Gary A. Gilot, with Ms. M. Catherine Roemer and Mr. Donald E. Inks present. Also present was Board Attorney Frank Shaffer. ADD/CHANGE AGENDA ITEMS Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the following items were added to the agenda: - Add Resolution No. 120-2000 - Transfer of Property to Transpo - Add Resolution No. 121-2000 - Extension of Utilities to U.S. 31 South - Agenda Item No. 11 should read Resolution No. 119-2000 - Agenda Item No. 12 should read Resolution No. 118-2000 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Ms. Roemer and carried, the minutes of the regular meeting of the Board held on November 13, 2000 were approved. OPENING/AWARD OF QUOTATIONS - NEAR WESTSIDE NEIGHBORHOOD PARTNERSHIP CENTER - SADIE STREET LIGHTING - PROJECT NO. 100-98 Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: HERRMAN & GOETZ INC. 225 South Lafayette South Bend, Indiana 46601 Quotation was submitted by Mr. Steven M. Calmus. QUOTATION: $19,478.00 MICHIANA CONTRACTING INC. 7843 Lilac Road Plymouth, Indiana 46563 Quotation was submitted by Mr. Michael A. Delp. QUOTATION: $17,285.00 TRANS TECH ELECTRIC INC. 4601 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. Robert Urbanski. QUOTATION: $24,695.00 It was noted by Herrman & Goetz that the solicitation letters for this quotation indicated a mandatory pre -bid, and that Trans Tech Electric had not attended this meeting. Mr. Gilot noted this for the record. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the above Quotations were referred to the Division ofEngineering and Community and Economic Development for review and recommendation. After reviewing those quotations, Mr. Littrell and Mr. Marco Mariani, Planning Department, recommended that the Board award the contract to the lowest responsible responsive bidder, Michiana Contracting, Inc., in the amount of $17,285.00. Therefore, Ms. Roemer made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried.