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REGULAR MEETING SEPTEMBER 25, 2000
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET -
<br />SOUTH SIDE SANITARY SEWER AND WATER MAIN EXTENSION - PHASE I - PROJECT
<br />NO. 100-53
<br />In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise
<br />for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will
<br />construct sanitary sewer from Ruby Street to Kern Road. Therefore, upon a motion made by Mr.
<br />Gilot, seconded by Ms. Roemer and carried, the request to advertise for the receipt of bids was
<br />approved, and the Title Sheet as submitted was approved.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - 1999
<br />SEWER LINING PROGRAM - PROJECT NO. 99-08
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Final Change
<br />Order on behalf of ProForm Pipelining Company, 226 South Elder, Mishawaka, Indiana indicating
<br />that the contract amount be increased by $849.00 for a new contract sum including this Change Order
<br />in the amount of $284,753.04. Additionally submitted was the Project Completion Affidavit
<br />indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Ms. Roemer and
<br />carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to
<br />the filing of the appropriate three-year Maintenance Bond.
<br />APPROVE CONSTRUCTION CONTRACT - CALVERT STREET SEWER- PROJECT NO. 100-
<br />68
<br />Mr. Gilot advised that in accordance with the bid awarded on August 21, 2000, to Youngs
<br />Excavating, Inc., Post Office Box 2766, South Bend, Indiana, in the amount of $56,765,98 for the
<br />above referred to project, a Contract in said amount was being submitted for Board approval. It was
<br />noted that pursuant to Resolution No. 100-2000, one (1) board member approved the contract on
<br />September 13, 2000. Upon a motion made by Ms. Roemer, seconded by Mr. Inks and carried, the
<br />Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor
<br />and Materials Payment Bond as submitted were filed.
<br />APPROVAL OF AGREEMENT - STAFF SUPPORT - CHRISTMAS IN APRIL
<br />Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />Christmas in April for staff support for the Christmas in April Program. The term of the Agreement
<br />is January 2, 2000 through December 31, 2000, in the amount of $12,700.00, which will be remitted
<br />to Community and Economic Development. Therefore, upon a motion made by Mr. Inks, seconded
<br />by Ms. Roemer and carried, the Agreement was approved and executed.
<br />APPROVAL OF ADDENDUM TO AGREEMENT - DOWNTOWN PARKING SITESCAPES -
<br />THE TROYER GROUP
<br />Mr. Gilot stated that the Board is in receipt of an Addendum to an Agreement between the City of
<br />South Bend and the Troyer Group, 550 Union, Mishawaka, Indiana, for additional development
<br />concepts. Mr. Gilot noted that the increase is in the amount of $5,000.00, bringing the total contract
<br />amount to $7,500.00. Therefore, upon a motion made by Mr. Inks, seconded by Ms. Roemer and
<br />carried, the Addendum was approved and executed.
<br />APPROVAL OF ADDENDUM TO AGREEMENT - DOWNTOWN INFRASTRUCTURE AND
<br />SITE WORK - THE TROYER GROUP
<br />Mr. Gilot stated that the Board is in receipt of an Addendum to an Agreement between the City of
<br />South Bend and the Troyer Group, 550 Union, Mishawaka, Indiana, for additional development
<br />concepts. Mr. Gilot noted that the increase is in the amount of $5,000.00, bringing the total contract
<br />amount to $12,000.00. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Roemer and
<br />carried, the Addendum was approved and executed.
<br />APPROVAL OF STAFF AGREEMENT - COMMUNITY HOMEBUYERS CORPORATION
<br />Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />Community Homebuyer's Corporation, South Bend, Indiana, for staff support for January 1, 2000
<br />through December 31, 2000. Mr. Gilot noted that the Agreement is in the amount of $47,630.00,
<br />which will be remitted to Community and Economic Development. Therefore, upon a motion made
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