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REGULAR MEETING x,: MARCH 20, 2000
<br />One (1) Dynaweld Trailer $14,000.00
<br />24ALT 12-Ton/Tandem Axle
<br />The Clerk asked the representatives from Holt Equipment and MacDonald Machinery to submit their
<br />completed Non Discrimination Commitment Forms to the Office of the Clerk of the Board by the end
<br />of the day. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bids
<br />were referred to Equipment Services for review and recommendation.
<br />AWARD BID - ONE (1) SINGLE AXLE DUMP TRUCK
<br />Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on February 21,
<br />2000, bids were received and opened for the above referred to equipment. After reviewing those
<br />bids, Mr. Chlebowski recommends that the Board award the contract to Hill Truck Sales, 1011 West
<br />Sample Street, South Bend, Indiana in the amount of $47,540.00, which includes the base price of
<br />$56,165.00, plus options in the amount of $1,375.00, and less a trade-in of $10,000.00. Hill Truck
<br />Sales is the most responsive and responsible bidder.
<br />Mr. Chlebowski noted that this is not the low bid received. The bid from Heil's Automotive Inc. was
<br />rejected for the following reasons: On April 6, 1999, the City of South Bend received three (3) dump
<br />trucks with body equipment supplied by Neil's Inc., which were not consistent with good engineering
<br />practices. Neil's Inc. agreed the truck was built unsafe, but felt it was the City's error and would not
<br />correct the problem unless we paid an additional $800.00 per unit.
<br />Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded
<br />as outlined above. Mr. Inks seconded the motion which carried.
<br />AWARD BID - ONE (1) TANDEM AXLE DUMP TRUCK
<br />Mr, Matthew Chlebowski, Director, Equipment Services, advised the Board that on February 21,
<br />2000, bids were received and opened for the above referred to equipment. After reviewing those
<br />bids, Mr. Littrell recommends that the Board award the contract to Whiteford Ford Inc., 4707
<br />Western Avenue, South Bend, Indiana in the amount of $73,665.00. They are the most responsive
<br />and responsible bidder.
<br />Mr. Chlebowski noted that this is not the low bid. The bid from Neil's Automotive Inc. was rejected
<br />for the following reasons: On April 6, 1999, the City of South Bend received three (3) trucks with
<br />body equipment supplied by Neil's Inc., which were not consistent with good engineering practices.
<br />Neil's Inc. agreed the truck was built unsafe, but felt it was the City's error and would not correct
<br />the problem unless we paid an additional $800.00 per unit.
<br />Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded
<br />as outlined above. Mr. Inks seconded the motion which carried.
<br />AWARD BID - ONE (1) TWO TON CAB AND CHASSIS
<br />Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on February 21,
<br />2000, bids were received and opened for the above referred to equipment. After reviewing those
<br />bids, Mr. Chlebowski recommends that the Board award the contract to the low bidder, Hill Truck
<br />Sales, 1011 West Sample Street, South Bend, Indiana in the amount of $39,637.00. Therefore, Mr.
<br />Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined
<br />above. Mr. Inks seconded the motion which carried.
<br />AWARD BID - ONE (1) FIVE YARD WHEEL LOADER
<br />Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on March 13, 2000,
<br />bids were received and opened for the above referred to equipment. After reviewing those bids, Mr.
<br />Chlebowski recommends that the Board award the contract to the low bidder, Macdonald Machinery
<br />Company, Inc., 3911 Limestone Drive, Fort Wayne, Indiana, in the amount of $206,224.00, which
<br />includes the base price of $204,199,00, plus options of $10,025.00 and a trade-in of $8,000.00.
<br />Therefore, Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded
<br />as outlined above. Mr. Inks seconded the motion which carried.
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