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REGULAR MEETING FEBRUARY 7, 2000
<br />APPROVE REQUEST TO PURCHASE A BITUMINOUS DISTRIBUTOR
<br />In a memorandum to the Board, Matthew L. Chlebowski, Director of Central Services, requested
<br />permission to purchase a bituminous distributor from Southeastern Equipment Company, for
<br />$54,500.00—not the lowest bid for this piece of equipment. Ms. Roemer requested explanation as to
<br />why Mr. Chlebowski wants to purchase from Southeastern instead of MacDonald, the lowest bidder.
<br />Mr. Chlebowski said that MacDonald did not meet the specification requirements for the tank and
<br />pump location and the federal tank regulation requirements. Therefore, Mr. Littrell moved that the
<br />request be approved. Ms. Roemer seconded the motion, which carried. Funding for the item is from
<br />the 1999 Cumulative Capital Development Fund.
<br />APPROVE STAFF SUPPORT CONTRACT
<br />Ms. Roemer advised that the Board is in receipt of a contract between the Urban Enterprise
<br />Association (UEA) of South Bend, Inc., and the City of South Bend for the above -referenced
<br />services. It was noted that this contract is for staff support duties by City employees for UEA
<br />projects. It was further noted that the City will be compensated $105,000.00 annually, for the years
<br />2000, 2001, 2002, 2003 and 2004. Therefore, upon a motion made by Ms. Roemer, seconded by
<br />Mr. Littrell and carried, the contract was approved and executed.
<br />APPROVE CONTRACT FOR LISTON-COLFAX REHABILITATION ACTIVITY
<br />Ms. Roemer advised that the Board is in receipt of a contract between The South Bend Heritage
<br />Foundation and the City of South Bend, for the above -referenced activity. Ms. Roemer noted that
<br />the contract is in the amount of $72,063.00. Mr. Lee Cotton, Planning & Neighborhood
<br />Development, commented that this is part of the residential development for the 1300 Block of West
<br />Washington Home Ownership Project. Therefore, upon a motion made by Mr. Littrell, seconded by
<br />Ms. Roemer and carried, the contract was approved and executed. Funding for this project is the
<br />CDBG.
<br />APPROVE CONTRACT FOR BLUME'S BLOCK COMPLETION
<br />Ms. Roemer advised that the Board is in receipt of a contract between The South Bend Heritage
<br />Foundation and the City of South Bend, for the above -referenced project. Ms. Roemer noted that
<br />the contract is in the amount of $100,000.00. The targeted goal for this project is to complete the
<br />rehabilitation of the interior and the exterior of the building. Therefore, upon a motion made by Mr.
<br />Littrell, seconded by Ms. Roemer and carried, the contract was approved and executed. Funding for
<br />this project is the CDBG.
<br />APPROVE CONTRACT FOR GOVERNMENT RELATIONS SERVICES
<br />Ms. Roemer advised that the Board is in receipt of a contract between Sagamore Associates and the
<br />City of South Bend, for the above references services, for representation of the City before the
<br />Federal Government and on Capitol Hill. Ms. Roemer noted that the contract is for one year, in the
<br />amount of $42,000.00, and is the same as last year. Therefore, upon a motion made by Mr. Littrell,
<br />seconded by Ms. Roemer and carried, the contract was approved and executed. Funding for these
<br />services is through the General Fund.
<br />APPROVE CHANGE ORDER NO. 3 FOR FIRE STATION NO. 10 - PROJECT NO. 97-18
<br />Ms. Roemer advised that the above -referenced change order was submitted by Toy Villa, City
<br />Engineering for the City of South Bend, on behalf of Casteel Construction Corporation, 23186 West
<br />Ireland Road, South Bend, Indiana 46614, indicating an increase in the contract amount by
<br />$14,332.00, for a new contract sum of $1,318,545.00. This change order is to cover several
<br />additions to the work, as listed in the change order. Therefore, upon a motion made by Ms. Roemer,
<br />seconded by Mr. Littrell and carried, the change order was approved. Funding for this project is the
<br />EDIT Fund.
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