01/17/00 Board of Public Works Minutes

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REGULAR MEETING JANUARY 17, 2000 APPROVAL OF GRANT AGREEMENT - GOOD NEIGHBORS/GOOD NEIGHBORHOODS AFTER,SCHOOL PROGRAM, JANUARY 1 - JUNE 1, 2000 Ms. Roemer stated that the Board is'in receipt of an agreement between the City of South Bend and Edison Middle School, for its after school program. Ms. Roemer noted that the agreement is in the amount of $13,740.00. Therefore, upon a motion made by Ms. Roemer, seconded by Mr. Littrell and carried, the agreement was approved and executed. Funding source is 1999 COIT. APPROVAL OF GRANT AGREEMENT - GOOD NEIGHBORS/GOOD NEIGHBORHOODS AFTER SCHOOL PROGRAM, JANUARY 1 JUNE 1, 2000 Ms. Roemer stated that the Board is in receipt of an agreement between the City of South Bend and Jackson Middle School, for its after school program. Ms. Roemer noted that the agreement is in the amount of $4,073.00. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the agreement was approved and executed. Funding source is 1999 COIT. APPROVE CONTRACT FOR YOUTH DEVELOPMENT COMMISSION COUNCIL OF Ms. Roemer advised that the Board is in receipt of a contract between the City of South Bend and the above mentioned agency. It is noted that this contract is in the amount of $10,000.00. Services to be provided include creation of opportunities for youth to develop and participate in community service and youth governance activities. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the contract was approved and executed. Funding source is CDBG. APPROVE CONTRACT FOR BUREAU OF HOUSING - AFFORDABLE LOAN/GRANT PROGRAM Ms. Roemer advised that the Board is in receipt of a contract between the City of South Bend and the above mentioned agency. It is noted that this contract is in the amount of $290,000.00. Services to be provided include assistance to 31 low and moderate income homeowners with necessary housing repairs. Therefore, upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the contract was approved and executed. Funding source is CDBG. APPROVE AMENDMENT PROPOSAL - PROCESS ENHANCEMENTS - GREELEY AND HANSEN ENGINEERS Ms. Roemer advised that the Board is in receipt of the above mentioned amendment proposal for assistance with information management systems at the Wastewater Treatment Plant. Services include computerized maintenance management system, laboratory information management system, customer service information management, web page technology and links to the City's web page. Ms. Roemer noted that the amendment would increase the original contract by $24,000.00. Ms. Roemer made a motion that the Board accept and approve the amendment. Mr. Littrell seconded the motion, which carried. Funding source is the Sewage Depreciation Fund. CHANGE ORDERNO.004 FOR MORRIS PERFORMING ARTS CENTER - PROJECT NO. 98- 25-3 a Ms. Roemer advised that the Board is in receipt of a change order for the above referenced project, indicating an increase in the contract amount by $21,709.00, and a new contract sum of $274,669.00, for inclusion of staking, excavation and backfill of curbs and furnishing and placing topsoil in the lawn areas. Ritschard Brothers, Inc. is the contractor. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the change order was approved. Funding for this project is the Morris Bond Issues. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT FOR BLACKTHORN CORPORATE PARK - CRESCENT CIRCLE - PROJECT NO. 99-57 Mr. Caldwell advised that Toy Villa, Department of Public Works, submitted the above referenced change order and project completion affidavit, indicating an increase in the contract amount by $2,948.65, for a new contract sum of $256,342.65. The maintenance bond for $25,634.26 was presented. Upon a motion made by Mr. Littrell, seconded by Ms. Roemer and carried, the change order and project completion affidavit were approved. Funding for this project is the AED TIF.