10/22/01 Board of Public Works Minutes

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Q0 1 REGULAR MEETING OCTOBER 22, 2001 AWARD QUOTATION - CENTURY CENTER COLUMN REPAIR - PROJECT NO. 101-067 Mr. Carl P. Littrell, City Engineer, advised the Board that on October 8, 2001, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Gilot recommends that the Board award the contract to H.G. Christman Construction Company, 850 South Fellows, South Bend, Indiana, in the amount of $32,900.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST FOR QUALIFICATIONS - ENERGY EFFICIENCY CONTRACTING FOR CENTURY CENTER In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise and solicit responses to a Request for Qualifications for energy efficiency contracting for the Century Center. The Century Center wishes to improve the energy efficiency of certain systems at the Center. I.C. 36-1-12.5 allows municipalities to advertise, receive and evaluate proposals from firms and select a firm on the basis of energy efficiency of proposed improvements. Upon a motion made by Mr. Inks, seconded by Mr. Gilot, the request was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY - FIRST NORTH/SOUTH ALLEY EAST OF LAFAYETTE BOULEVARD Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Mahmoud Hussein, 744 North Notre Dame Avenue, 822 South Lafayette Boulevard, South Bend, Indiana, to vacate the following alley: The first east/west alley south of South Bend Avenue from the east right of way of Notre Dame Avenue to 20 feet west of the first north/south alley for a distance of 140.35 feet and a width of 14 feet. Being a part of Sorin's First Addition to the City of South Bend, St. Joseph County, Indiana. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Sanitation, and the Department of Economic Development. The Department of Public Works stated that this vacation does not include the full length of the alley from Notre Dame Avenue to the north/south alley. Public maintenance cannot be efficiently accomplished. Area Plan stated that if this alley is vacated, it be done so subj ect to the creation of any turn -around or utility easements that may be necessary. Therefore, Mr. Gilot made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition, subject to any utility easements. Mr. Inks seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Date Comments Claim City of South Bend $1,556,400.03 October 22, 2001 Approved October 22, 2001 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 9:53 a.m.