08/27/01 Board of Public Works Minutes

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REGULAR MEETING AUGUST 27, 2001 APPROVAL OF AUTHORIZATION FOR ENTRY UPON PUBLIC PROPERTY - HULL AND ASSOCIATES Mr. Gilot stated that the Board is in receipt of an Authorization for Entry Upon Public Property between the City of South Bend and Hull and Associates, 6130 Wilcox Road, Dublin, Ohio, for access to city -property at the north side of West Sample Street in the 600 and 700 blocks for purpose of drilling three holes and test wells for a property assessment. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Ink and carried, the Authorization for Entry Upon Public Property was approved and executed. APPROVE TITLE SHEET - FISHER STREET IMPROVEMENTS - KALEY TO MEADE STREETS - PROJECT NO. 101-034 Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. APPROVE TITLE SHEET - PORTAGE AVENUE IMPROVEMENTS - LELAND AVENUE TO PORTAGE COURT - PROJECT NO. 101-033 Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. APPROVE CONTRACTOR BOND Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Jose Palomo Approved Effective August 14, 2001 Mr. Inks made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Littrell seconded the motion which carried. APPROVAL OF REQUEST FOR TEMPORARY OCCUPANCY In a letter to the Board, Mr. Kevin Smith, Lonewolf Enterprises, 506 West South Street, South Bend, Indiana, requested permission to occupy the curb cut parking area of South Street at 326 West South Street for construction material. The construction material is for remodeling of tenant space inside the Union Station Building. The project is anticipated to last approximately 14-16 weeks. An Occupancy Bond in the amount of $5,000 was also submitted to the Board. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Temporary Occupancy was approved. It was agreed that this project would begin after the baseball season at Coveleski Stadium. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Claim Date Comments City of South Bend $3,101,623.63 August 27, 2001 Approved August 27, 2001 Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the agenda session held on August 23, 2001. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the regular