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REGULAR MEETING NO
<br />VEMBER 12 2002
<br />Carl P. Littrell, Member
<br />Do ald E. Inks, Member
<br />ATTEST:
<br />Angela K. Jacob, CIA
<br />The regular meeting of the Board of Public Works was convened at 8:15 a.m. on Thursday,
<br />November 7, 2002, by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. Donald
<br />E. Inks was not present. Also present was Board Attorney Thomas Bodnar.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the minutes of the regular
<br />meeting of the Board held on October 28, 2002, were approved.
<br />AWARD BID - TJX SITE - DEMOLITION. GRADING AND DRAINAGE - PROJECT NO. 102-
<br />034C
<br />Mr. Carl P. Littrell, City Engineer, advised the Board that on October 28, 2002, bids were received
<br />and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends
<br />that the Board award the contract to the lowest responsible and responsive bidder, National
<br />Environmental Services, Post Office Box 300, Clear Creek, Indiana in the amount of $2,276,156.00,
<br />which is the base bid and Alternate No. 1. Therefore, Mr. Littrell made a motion that the
<br />recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the
<br />motion which carried.
<br />APPROVE CHANGE ORDER - PALAIS ROYALE RESTORATION - CASTEEL
<br />CONSTRUCTION - PROJECT NO. 101-051
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br />No. 3 on behalf of Casteel Construction, 23186 West Ireland Road, South Bend, Indiana indicating
<br />that the Contract amount be increased $115,396.00 for a new Contract sum including this Change
<br />Order in the amount of $6,209,357.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell
<br />and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER - 2002 SEWER LINING PROGRAM - 1NSITUFORM
<br />TECHNOLOGIES USA - PROJECT NO. 102-027
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order
<br />No.1 on behalf of Insituform Technologies USA,12897 Main Street, Lemont, Illinois indicating that
<br />the Contract amount be increased $57,850.00 for a new Contract sum including this Change Order
<br />in the amount of $598,800.00. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and
<br />carried, the Change Order was approved.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - 2002
<br />PUBLIC WORKS CURB AND SIDEWALK PROGRAM - ZONE 1 - MCINTYRE AND JONES
<br />CONSTRUCTION - PROJECT NO. 102-019
<br />Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager has submitted the Final Change
<br />Order on behalf of McIntyre and Jones Construction, 2526 West 6t" Street, Mishawaka, Indiana,
<br />indicating that the contract amount be decreased by $110,255.50 for a new contract sum including
<br />this Change Order in the amount of $143,719.50. Additionally submitted was the Project
<br />Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded
<br />by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were
<br />approved subject to the filing of the appropriate three-year Maintenance Bond.
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