08/26/02 Board of Public Works Minutes

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V )26 REGULAR MEETING AUGUST 26, 2002 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:30 a.m. BOARD OF PUBLIC WORKS Gary A, Gilot, President Carl P. Littrell, Member Donald E. Inks, Member ATTEST: Angela K. Jacob, Clerk RATIFICATION OF PREVIOUSLY APPROVED ITEMS Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following agenda items were ratified. It was noted these agenda items were approved by the Board of Public Works at the public agenda session held on August 22, 2002. PUBLIC AGENDA SESSION The following items were approved, tabled or denied or discussed at the Public Agenda Session held on August 22, 2002. The public agenda session of the Board of Public Works was convened at 8:10 a.m. on Thursday August 22, 2002 by Board President Gary A. Gilot, with Carl P. Littrell present. Mr. Donald Inks was not present. Also present was Board Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the minutes of the regular meeting of the Board held on August 22, 2002 were approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTH SIDE SEWER & WATER EXTENSION PHASE III /TITLE SHEET- PROJECT NO. 101-020 In a memorandum to the Board, Mr. Jason Durr, Engineering Division, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. AWARD BID - TWO (,22) MORE OR LESS 2003 4X4 FOUR DOOR UTILITY VEHICLES Mr. Gilot advised the Board that on July 8, 2002 bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. George Zana, Equipment Services, recommends that the Board award the contract to Jordan Ford, 609 East Jefferson, Mishawaka, Indiana, in the amount of $60,590.00. Mr. Zana stated this was not the lowest bid received, however the lowest bid did not meet the required specifications as follows: ***Denotes Requested Bidder Gurley Leep Ford 2003 Ford Expedition $27,995.36 Each, $55,990.72 Total No options listed and no exceptions listed.