06/17/02 Board of Public Works Special Meeting Minutes

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016P SPECIAL MEETING WARNER AND SONS, INC. Post Office Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted :o Base Bid $278,123.00 No. 1 $ 17.00 No. 2 $ 3.50 No. 3 $ 1.20 No. 4 $ 2.00 No. 5 $ 5.00 No. 6 $ 8.50 No. 7 $ 12.00 No. 8 $ 12.50 No.9 $ 800.00 JUNE 17, 2002 Upon a motion made by Mr. Littrell seconded by Mr. Gilot and carried, the above bids were referred to the Division of Engineering and Community & Economic Development for review and recommendation. AWARD OUOTATIONS - FURNITURE - PUBLIC WORKS SERVICE CENTER Mr. Scott Rozanski, Ken Herceg & Associates, advised the Board that on or about June 4, 2002, quotations were received and opened for furniture for the Public Works Service Center. After reviewing those quotations, Mr. Rozanksi recommends that the Board award the quotations as follows. Mr. Carl Littrell, City Engineer, concurred with the awards. Business Furnishings 4102 Meghan Beeler Court South Bend, Indiana 46628 Chairs Only $9,359.54 Boise Cascade 3233 North Post Road Indianapolis, Indiana 46226 Furniture $49,778.98 Maddalena's Inc. 2418 West Michigan Jackson, Michigan 49202 Ergonomic Chairs $10,189.50 Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotations be awarded as outlined above. Mr. Littrell seconded the motion which carried. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS, HORIZONTAL GRINDER In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF AMENDMENT TO AGREEMENT - MARION STREET/MADISON STREET CORRIDOR TRAFFIC ANALYSIS - AMERICAN CONSULTING, INC. Mr. Gilot stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and American Consulting, Inc., 7260 Shadeland Station, Indianapolis, Indiana, for additional engineering services for the above referred to project. Mr. Gilot noted that the Amendment is in the amount of $14,800.00. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Amendment to the Agreement was approved and executed. 1