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<br />REGULAR MEETING
<br />THE ROBERT HENRY CORPORATION
<br />Post Office Box 1407
<br />South Bend, Indiana 46619
<br />Quotation was submitted by Mr. Stephen Henry
<br />QUOTATION: $1,800.00
<br />MAY 13, 2002
<br />Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were
<br />referred to Community & Economic Development for review and recommendation. After reviewing
<br />those quotations, Mr. Dressel recommends that the Board award the contract to the lowest responsive
<br />and responsible bidder, Quanta Services, in the amount of $1,341.00. Therefore, Mr. Littrell made
<br />a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr.
<br />Inks seconded the motion which carried.
<br />AWARD BID - ONE (1) TANDEM AXLE SEMI -TRACTOR TRUCK
<br />Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on April 22, 2002, bids
<br />were received and opened for the above referred to equipment. After reviewing those bids, Mr.
<br />Chlebowski recommends that the Board award the contract to the lowest responsive and responsible
<br />bidder, Wise International, 4949 Western, South Bend, Indiana, in the amount of $61,484.29, which
<br />is the base bid of $58,560.29 plus Option No. 1 and No. 2. Therefore, Mr. Littrell made a motion
<br />that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded
<br />the motion which carried.
<br />AWARD BID - ONE (1) 16,000 LB. GVW CAB AND CHASSIS
<br />Mr. Matthew Chlebowski, Director, Central Services, advised the Board that on April 8, 2002, bids
<br />were received and opened for the above referred to equipment. After reviewing those bids, Mr.
<br />Chlebowski recommends that the Board award the contract to the lowest responsive and responsible
<br />bidder, Gates Chevrolet, South Bend, Indiana, in the amount of $30,120.00, which is the base bid
<br />of $29,420.00 plus options. Therefore, Mr. Littrell made a motion that the recommendation be
<br />accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried.
<br />APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT -PARKING
<br />GARAGE REPAIRS - ST. JOSEPH/JEFFERSON AND MAIN/COLFAX - KASER SPRAKER
<br />CONSTRUCTION - PROJECT NO. 101-080A
<br />Mr. Littrell advised that Mr. Toy Villa, Construction Manager, has submitted the Final Change Order
<br />indicating that the contract amount be increased by $725.00 for a new contract sum including this
<br />Change Order in the amount of $32,715.00. Additionally submitted was the Project Completion
<br />Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell
<br />and carried, the Final Change Order and the Project Completion Affidavit were approved subject to
<br />the filing of the appropriate three-year Maintenance Bond.
<br />APPROVAL OF GRANT AGREEMENT - CONVEYANCE OF FUNDS FOR NEIGHBORHOOD
<br />ACTIVITIES - NEAR NORTHWEST NEIGHBORHOOD, INC. (hM, INC
<br />Mr. Littrell stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />the Near Northwest Neighborhood, Inc., South Bend, Indiana, for grant funds for neighborhood
<br />activities. Mr. Littrell noted that the Agreement is in the amount of $30,000.00. Therefore, upon
<br />a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and
<br />executed.
<br />APPROVE COMMUNITY DEVELOPMENT ADDENDUM
<br />The following Community Development Addendum was presented to the Board for approval:
<br />Addendum I Shelter Plus Care Agreement/Madison Contract Extension to
<br />Center October 31, 2005
<br />Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to
<br />Addendum was approved and executed.
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