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0025
<br />REGULAR MEETING FEBRUARY 11, 2002
<br />8
<br />PONTIAC GT
<br />1987
<br />1G2PG1194HP223792
<br />$ 22.00
<br />10
<br />CHEVY BLAZER
<br />1992
<br />1GNCT18Z2N0129515
<br />$ 76.50
<br />11
<br />DODGE SHADOW
<br />1993
<br />AB3X028DXPN551533
<br />$156.50
<br />12
<br />FIAT CONVERTIBLE
<br />1980
<br />124CS000167329
<br />$ 26.50
<br />Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above bid was referred
<br />to Code Enforcement for review and recommendation.
<br />AWARD BID - ANTI -ICING AND DE-ICING MATERIALS
<br />Mr. Sam Hensley, Street Commissioner, advised the Board that on January 28, 2002, bids were
<br />received and opened for the above referred to materials. After reviewing those bids, Mr. Hensley
<br />recommends that the Board award the contract to Great Lakes Chloride, Post Office Box 233,
<br />Laketon, Indiana, in the amount not to exceed $64,950.00, as follows:
<br />Calcium Chloride 50,000 Gallons $0.498 Pick Up $24,900.00
<br />$0.498 Delivered $24,900.00
<br />Liquid Armor 50,000 Gallons $0.801 Pick Up $40,050.00
<br />Calcium Chloride $0.801 Delivered $40,050.00
<br />TOTAL $64,950.00
<br />It was noted that Syntech Products, 520 East Woodruff, Toledo, Ohio, did not provide all the
<br />information pertaining to the bid specifications. Syntech Products does not give adequate
<br />information on the liquid storage tanks, overhead liquid dispensing system, and tank fill dispensing
<br />systems. They did not address bid specifications in the "Miscellaneous Section". Bid specifications
<br />required 32% concentration by weight for magnesium chloride, and Syntech could only provide 30%.
<br />In addition, their pick-up point is Poneto, Indiana, which is south of Fort Wayne. Bid specifications
<br />require additional storage in St. Joseph, Elkhart, LaPorte or Marshall counties. Therefore, Mr. Gilot
<br />made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr.
<br />Littrell seconded the motion which carried.
<br />AWARD PROPOSAL - CENTURY CENTER ENERGY EFFICIENCY CONTRACTING
<br />Mr. Carl P. Littrell, City Engineer, advised the Board that on January 14, 2002, proposals were
<br />received and opened for the above referred to project. After reviewing those proposals, Mr. Littrell
<br />recommends that the Board award the Contract to Johnson Controls,1255 North Senate, Indianapolis,
<br />Indiana. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the proposal
<br />be awarded as outlined above. Mr. Littrell seconded the motion which carried.
<br />APPROVE FINAL CHANGE ORDER - WESTERN/WAYNE STREET IMPROVEMENTS -
<br />BROOKS CONSTRUCTION, INC. -PROJECT NO. 101-002
<br />Mr. Gilot advised that Mr. Darrell Baker, Project Engineer has submitted the Final Change Order
<br />indicating that the contract amount be increased by $190,437.83 for a new contract sum including
<br />this Change Order in the amount of $2,129,101.32. Mr. Baker stated that this Change Order consists
<br />of a new Line item 184 and an overall increase in the original line item proposal. Line Item 184
<br />consists of a "Parking Bump Out" for Ehningers Florist. The original plans did not show new
<br />parking spaces being installed in front of the business ($32,429.41). All other items were completed
<br />substantially as planned with the exception of the following items which had a major increase due
<br />to unforeseen roadway condition. Full depth reconstruction of Wayne Street was needed after the
<br />milling operation began exposing existing street pavers. This resulted in an increase on asphalt line
<br />items No. 23 ($70,378.50) and No. 26 ($56,363.50). The line item No. 17 for borrow increased
<br />when the original sub -grade material was unsuitable and required new borrow material to be hauled
<br />in along the roadway widening of Jefferson Wayne Street ($40,448.40). The overall 29.46% increase
<br />consists of various add-ons that were not a part of the original contract.
<br />The Change Order exceeded 20% of the original contract price as a result of two unforeseensite
<br />conditions (the underground vault and borrow problem. Without these two changes, the change
<br />orders would be well under the 20%. The cost to cure the impacts were not included in the plans and
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