12/08/03 Board of Public Works Minutes

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0401 PUBLIC AGENDA SESSION DECEMBER 4, 2003 The Public Agenda Session of the Board of Public Works was convened at 8:05 a.m. on Thursday, December 4, 2003, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar and Attorney John Livingston. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. Remove/Add Agenda Items - Opening of Bids - Demolition of Parking Structure No. 2 (Should be on December 15, 2003 Agenda) - Opening of Bids - 2003 Street Lighting - Sunnymede/Longfellow (Should be on December 22, 2003 Agenda) - Add Title Sheet to Request to Advertise - Mishawaka Avenue Improvements Board members discussed the following item(s) from that list. - Safety Reports Mr. Sam Hensley, Street Department; Mr. Andy Wierzbicki, Water Works; and Mr. Ken Zmudzinksi, Environmental Services, presented the Safety Report for their respective department. - Monthly Reports Mr. Ken Zmudzinski, Environmental Services and Mr. Andy Wierzbicki, Water Works, presented the Monthly Report for their respective department. - Request to Purchase One (1) 2004 Medium Duty Chassis Mr. Matt Chlebowski, Central Services, requested permission to purchase a chassis for the Fire Department, which would replace a chassis which was in an accident. The cost was an extension of a bid award of April 28, 2003. Funding will be appropriated at the City Council meeting of December 8, 2003. - Request to Advertise - Procurement of Water Booster Pump Stations Mr. Ed Herman, Water Works, indicated the water booster pump stations would be located at State Road 23 and Locust Road. The side work would be completed using a construction management approach. Water Works will work with the City Engineer on the quotations. - Resolution No. 80-2003 - Write-off of Uncollectible Accounts Liz Rowe, Controller's Office, stated these uncollectible accounts were primarily for insufficient checks from the Park Department. These uncollectible accounts were a very low amount compared to 2002. - Change Order/Project Completion Affidavit - Curb and Sidewalk Program Mr. Toy Villa, Public Construction Manager, stated the increase for Zone 2 of this program was substantial, as there was a heavy demand for this construction. In addition, the project was a unit price contra. - Status Report - Clean -out of Organic Resources Lagoon No. 1 Mr. Ken Zmudzinski, Environmental Services, stated the clean -out was a two year project, located on the west end of the Organic Resources Facility near the west boundary of the South Bend Airport. The lagoon was filled with bio-solids in the 1970's, and closed in 1998 by agreement with IDEM. A five-year plan was initiated to clean up the lagoon, with a December 2003 deadline. To date, approximately 90% of the solids have been removed. 40,000 tons were estimated to be removed, however, 93,000 tons have been removed. This was due to lime -stabilized sludge, which was unforeseen. Since then, Environmental Services obtained an extension to June 30, 2004. It is estimated at $250,000 to remove the remainder. Environmental Service will meet with IDEM to resolve this matter. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 9:39 a.m.