11/24/03 Board of Public Works Minutes

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')39'R REGULAR MEETING NOVEMBER 24, 2003 above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. APPROVAL OF AMENDMENT TO AGREEMENT - CONSULTING/ADMINISTRATION SERVICES - OLIVER BOILER HOUSE/SMOKESTACK - ARSEE ENGINEERING INC. Mr. Gilot stated that the Board is in receipt of an Amendment to an Agreement between the City of South Bend and Arsee Engineering, 9715 Kincaid Drive, Fishers, Indiana, for the above referred to project. Mr. Gilot noted that the Amendment is in the amount of $3,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Amendment to the Agreement was approved and executed. APPROVAL OF AUTHORIZATION FOR ENTRY UPON PUBLIC RIGHT-OF-WAY - EASTERN RIGHT-OF-WAY OF PRAIRIE STREET NORTHEAST OF THE INTERSECTION OF PRAIRIE STREET AND SCOTT STREET - PARAMOUNT ENVIRONMENTAL SERVICES Mr. Gilot stated an Authorization for Entry Upon Public Right -of -Way for the above referred to location has been submitted by Barnes and Thornburg, Indianapolis, Indiana, on behalf of Paramount Environmental Services, 2571. Hamstrom Road, Portage, Indiana for soil borings. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Authorization for Entry Upon Public Right -of -Way was approved. APPROVAL OF AUTHORIZATION FOR ENTRY UPON PUBLIC RIGHT-OF-WAY - ALLEY NEAR INTERSECTION OF ORANGE STREET AND HUEY STREET NORTH OF 2100 WEST WASHINGTON Mr. Gilot stated an Authorization for Entry Upon Public Right -of -Way for the above referred to location has been submitted by Earth Exploration, Inc. for soil borings. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Authorization for Entry Upon Public Right -of - Way was approved. APPROVAL OF REQUEST TO TRANSFER REAL ESTATE TO PARTIES RELATED TO THE YWCA Mr. Gilot stated that the Board is in receipt of a letter from Ms. Linda Baechle, YWCA, 802 North Lafayette, South Bend, Indiana, for a transfer of real estate (1102 South Fellows) to parties related to the YWCA. This real estate is subject to a Development Agreement with the City of South Bend. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the request was approved and executed. FAVORABLE RECOMMENDATION -PETITION TO VACATE AN ALLEY -THE UNNAMED ALLEY FROM BULLA STREET RUNNING SOUTH TO KALE STREET Mr. Littrell indicated that Ms. Agnes Hibshman, 1517 North Hickory, South Bend, Indiana, has submitted a request to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Community and Economic Development stated that the proposed vacation would shut off alley service to fourteen (14) properties. Those property owners should be made aware of the request. Also, it appears that a dead end alley would be created. Engineering stated that the petitioner dedicate an easement for sewer and water even though those utilities are not presently in the alley. Area Plan stated the vacation would hinder the growth of the neighborhood and would make access of the aggrieved person by means of public way difficult or inconvenient. In addition, if this alley is vacated, it be done so subject to any utility easements that are necessary Therefore, Mr. Gilot made a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Inks seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following traffic control devices were approved: