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037
<br />REGULAR MEETING OCTOBER 27, 2003
<br />APPROVAL OF AGREEMENT - ENGINEERING AND INDUSTRIAL HYGIENE SERVICES -
<br />DEMOLITION OF PORTIONS OF STUDEBAKER BUILDING 86 - GRAUVOGEL &
<br />ASSOCIATES (COIT)
<br />Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />Grauvogel & Associates,17660 Fall Creek Drive, Granger, Indiana, for the above referred to project.
<br />Mr. Gilot noted that the Agreement is in the amount of $1,500.00. Therefore, upon a motion made
<br />by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed.
<br />APPROVAL OF PROPOSAL - PREPARATION OF BID DOCUMENTS - SELECTED
<br />DEMOLITION - SOUTH BEND STAMPING PLANT PROPERTY - KEN HERCEG &
<br />ASSOCIATES, INC. (COIT)
<br />Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Ken
<br />Herceg and Associates, Inc., 211 West Washington, South Bend, Indiana, for the above referred to
<br />project. Mr. Gilot noted that the Proposal is in the amount of $19,100.00. Therefore, upon a motion
<br />made by Mr. Inks, seconded by Mr. Littrell and carried, the Proposal was approved and executed.
<br />APPROVAL OF AGREEMENT - CITY PLAN OUTREACH MEETINGS - CAPRARO
<br />CONSULTING SERVICES (UDAG PRE -DEVELOPMENT)
<br />Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and
<br />Capraro Consulting Services, 728 South Jackson, Chicago, Illinois, for facilitation of the City Plan
<br />Outreach meetings and the analysis of said meetings. Mr. Gilot noted that the Agreement is in the
<br />amount of $24,000.00. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and
<br />carried, the Agreement was approved and executed.
<br />TABLE ADDENDUM NO. 1 - BENDIX DRIVE RELOCATION - THE TROYER GROUP
<br />Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Addendum was tabled.
<br />ADOPT RESOLUTION NO. 73-2003 - ADOPTING A WRITTEN FISCAL PLAN AND
<br />ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION
<br />AREA IN PORTAGE TOWNSHIP (NEW CLEVELAND ROAD ANNEXATION AREA)
<br />Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution
<br />was adopted by the Board of Public Works:
<br />RESOLUTION NO. 73-2003
<br />A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF
<br />SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING
<br />A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN
<br />PORTAGE TOWNSHIP
<br />( NEW CLEVELAND ROAD ANNEXATION AREA)
<br />WHEREAS, there has been submitted to the Common Council of the City of South Bend,
<br />Indiana, an Ordinance and a petition by the sole (100%) property owner which proposes the
<br />annexation of real estate located in Portage Township, St. Joseph County, Indiana, which is
<br />described more particularly at Table 2 on page 12 of Exhibit "A" attached hereto and incorporated
<br />herein; and
<br />WHEREAS, the territory proposed to be annexed encompasses the entire Right -of -Way
<br />consisting of a total of 7,615 feet located in the 21000 and 21500 blocks of New Cleveland Road,
<br />which property is at least 12.5% contiguous to the current City limits, i.e., approximately 63%
<br />contiguous. It is anticipated that the annexation area will require a basic level of municipal public
<br />services of a non -capital improvement nature, including street and road maintenance, street
<br />sweeping, flushing, snow removal, as well as services of a capital improvement nature, including
<br />availability of a sanitary sewer system, a water distribution system and street lighting; and
<br />WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and
<br />establish a definite policy showing: (1) the cost estimates of services of a non -capital nature,
<br />including street and road maintenance, street sweeping, flushing, and snow removal, and other non -
<br />capital services normally provided within the corporate boundaries; and services of a capital
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